Postgraduate researcher pre-arrival and enrolment - January 2021

Postgraduate researcher pre-arrival and enrolment - January 2021

Latest updates

View the latest information about local and national UK government measures in response to COVID-19.

January 2021- return to campus and COVID-19

On Tuesday 5 January, England moved into a new national lockdown similar to the situation in March 2020.

We are continually updating information for our postgraduate research community. Please keep checking your emails for further updates, and stay safe.

We must take steps to reduce transmission by significantly minimising the number of postgraduate researchers (PGRs) returning to the university. As such, please continue to work from your current location if you are able to do so. You must not travel between your home and term-time accommodation (see government guidance). This includes PGRs returning to the university from their winter break. 

There may be some research candidates who have remained in their university accommodation over the holiday period, or who have already returned, including many international PGRs. Again, these students should remain in their current location. It is essential that we limit the number of people travelling to and from university facilities until at least mid-February 2021.

For any further guidance, please see the UK government’s information on the national lockdown.

We are aware that this is a difficult time, and that elements of research will be affected. As ever, our No Detriment Policy remains in place for all PGRs, which covers:

  • Extensions to registrations;
  • Extensions to stipends for those on Coventry University studentships;
  • Fee waivers;
  • Progression;
  • Remote submission and vivas.

Members of the Doctoral College & ReCap team continue to be available to speak to. The ReCap team will be hosting a number of additional virtual drop in sessions, as well as specific events within your Research Centre. Please contact your Director of Studies if you have any concerns. Support services remain in place and are available online. Please visit the Connections Matter site or search the Wayfinder to access resources and support.

For those based abroad, please check UK entry requirements and current restrictions before travelling. If you are travelling from a country that is not within the travel corridor list, then you are required to self-isolate as per the current UK government guidelines.

We encourage our international PGR community to consider whether they need to travel to the UK at this time, particularly if in-person research is not required.

For any queries regarding visa applications, travel, or attendance on campus, please ensure that you seek the information and guidance provided by the Foreign and Commonwealth Office. Information specific to the university can be found on the International Student FAQ’s page.

In addition, further information can be found on the Test to Release for international travel page on the government website.

Coventry University is prioritising the return of PGRs who find themselves in exceptional circumstances, for example, where you do not have access to appropriate facilities or space to conduct your research, or where working from your current location will cause additional challenges (e.g. lack of suitable equipment, a changed environment, competing family responsibilities, wellbeing issues).

If you need to attend campus to enable you to continue to work effectively (e.g. to collect equipment, access information etc.) you should seek approval from your Director of Studies (DOS) in the first instance.

All visits to campus are subject to a further set of safety approvals, which your DOS and Research Centre Director will manage through.

For those PGRs who do need access to research facilities, all visits must be approved in advance by your DOS and Centre Director and include the booking of a work space. In addition, all PGR visits to campus must be approved by Carolyn Wynne, Director of the Doctoral College.

For those who cannot work effectively at home, there are a limited number of bookable workspaces located in Elm Bank, available on a first come first served basis. Get in touch with the Doctoral College to enquire about booking a study space at Elm Bank. More information can be found on the Coventry University Staff and Student portals.

All requests to attend campus, as well as booking requests for research facilities or space at Elm Bank, must be approved 48 hours in advance. An updated risk assessment should be discussed and undertaken with your DOS.

For those who will be lone working, please consider any associated risks. The SafeZone app can be used for any emergencies when on campus, and we expect that you will continue to use the NHS COVID-19 app when entering university buildings.

We want to encourage all PGRs returning to campus in exceptional circumstances to get tested upon arrival. Find out all of the latest information about testing options available for our staff and students on the keeping our community safe page.

We are delighted to welcome you to Coventry University, despite this welcome being a little different to what we had all hoped and anticipated.

Please be assured that all enrolment activities are being facilitated online, where you will receive email correspondence. If you have any concerns, please email research-apps.pg@coventry.ac.uk and the admissions team will be happy to help you.

In addition, we are delighted to be hosting our Welcome Programme online, and all induction activities will be in virtual ‘face-to-face’ sessions or self-paced online resources.

The Coventry University Research Hootenanny is also taking place from Monday 18 to Friday 22 January, and will be facilitated completely online. See the full programme of events and initiatives on the Hootenanny website. We look forward to seeing you there!

We are all adapting to these unique circumstances, and want to reassure you that we are doing as much as we can to support our PGR community during this time. We will continue to update you with further guidance via email.


January Enrolment

We look forward to welcoming all of our PGRs this January. If you have any concerns relating to your academic engagement or campus arrangements please contact the Doctoral College and your Director of Studies/ Research Centre who will advise you throughout in relation to your studies and associated arrangements.

PGR welcome programme

The Doctoral College and Research Capability & Development team will contact you in the run up to enrolment providing details of our PGR Welcome Programme including LaunchPlanWrite.

All induction activities will be virtual in short ‘face-to-face’ sessions or self-paced online resources.

The Coventry University Research Hootenanny is also taking place from Monday 18 to Friday 22 January, and will be facilitated completely online. See the full programme of events and initiatives on the Hootenanny website. We look forward to seeing you there.

Further information about access to campus facilities will be issued. Please continue to check your emails.

We are delighted to welcome you to Coventry University. We appreciate that this remains a time of great uncertainty. Please be assured that we are working hard to provide as much certainty for all of our postgraduate researchers (PGRs), and new starters in particular.

All Coventry University enrolment for January 2021 will be online and you will receive an email containing a link and guidance on enrolment. These emails are released by our central Registry Department and will commence in early January on a Faculty by Faculty basis

Please note Enrolment link (OLE) emails will only be sent out to offer holders who have been issued with and have accepted an unconditional offer from us.

If you have any concerns relating to your admission please email research-apps.pg@coventry.ac.uk and the Admissions officers will be happy to assist you.

For further information regarding the enrolment process for January, please visit the dedicated international students pre-arrival information page.

For any queries regarding visa applications, travel, attendance on campus, please ensure that you seek the information and guidance provided by the Foreign and Commonwealth Office. More information about the information specific to the university can be found on the International Student FAQ’s page.

The UK has left the European Union and is now in a period of transition until 31 December 2020. If you are a resident in the UK before 31 December 2020 (including if you are currently overseas but were a UK resident), you will be eligible to apply for the EU Settlement Scheme.

An overview of the EU Settlement Scheme can be found on the EU Withdrawal Guidance web pages, and there is information on travelling to the UK for EU or EEA citizens on the UK Government website.

If you are coming to the UK after 31 December 2020 and are not previously a UK resident, then you will be subject to the new Point Based Immigration System. From 5 October 2020, you can request a CAS and apply for a Student visa under the new Student Route. More information can be found on the UK Government website.

If you have any questions or concerns regarding the new rules for EU or EEA Nationals please email UKVIcheck@coventry.ac.uk

Information will be provided by your Director of Studies and Research Centre, who will advise you throughout in relation to your study arrangements.

For additional information please visit the new students page for international students

The UK has left the European Union and is now in a period of transition until 31 December 2020. If you are a resident in the UK before 31 December 2020 (including if you are currently overseas but were a UK resident), you will be eligible to apply for a visa under the EU Settlement Scheme. An overview of the EU Settlement Scheme can be found on our EU Withdrawal Guidance web pages, and there is information on travelling to the UK for EU or EEA citizens on the UK Government website.

If you have any questions or concerns regarding the new rules for EU or EEA Nationals please email UKVIcheck@coventry.ac.uk

Please also visit the Coventry University web links provided as these are regularly updated with any new information or guidance received:

Coventry University No.1 Modern University No.1 Modern University in the Midlands
Coventry University awarded TEF GOLD Teaching Excellence Framework
University of the year shortlisted
QS Five Star Rating 2020
Coventry City of Culture 2021