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Procurement Policy and procedures

Take a look at Coventry University's Procurement Policy and Procedures.

Public Contract Regulations

The Public Sector Directive 2004/18/EC sets out the EU public procurement requirements and it was implemented into English law by the Public Contracts Regulations 2015 (SI 2006/05) (the ’Regulations’).

Freedom of Information Act

Coventry University is committed to meeting its responsibilities under the Freedom of information Act 2000.

It should be noted by suppliers that the University may be required to disclose information submitted by a supplier in response to a competitive process, as a result of a Freedom of Information Act request.  Should prospective service providers consider that any of the information provided to the University is commercially sensitive, they must identify it and explain (in broad terms) what harm may result from disclosure if such a request were to be received, and the time period applicable to that sensitivity.

Prospective suppliers should be aware that, even where they have indicated that information is commercially sensitive, the University may still be required to disclose it under the Act if a request is received. The receipt of any material marked ‘confidential’ or equivalent should not be taken to mean that the University accepts any duty of confidence by virtue of that marking. The University therefore cannot guarantee that such data will not fall into the public domain.

For more information please visit the Registry website to find out how to request information from the University.

Sustainable Procurement

Coventry University is committed to procuring goods and services that meet the objectives outlined in the University’s Sustainable Procurement Policy. This includes supporting environmental obligations, seeking to reduce poverty, inequality and ensure fair working practices.

Suppliers who wish to contract with the University must demonstrate performance in the key areas identified in the University’s Sustainable Procurement Policy, Environment Policy and ‘Our Ethical Aims and Objectives’ document. This may be through life cycle assessments of goods, or other means as appropriate.

View Coventry University’s Sustainable Procurement Strategy and Sustainable Food Policy.

The Bribery Act

The Bribery Act came in to force in 1st July 2011 and has implications for the University, its staff and other persons associated with it including subsidiary companies, agents, suppliers and other business partners.

Coventry University has an obligation to ensure that the following offences are NOT committed:-

  1. Offering, promising or giving a bribe to another person.
  2. Requesting, agreeing to receive or receiving a bribe.
  3. Bribing a foreign public official to obtain or retain business.
  4. Failing to prevent a person associated with the University from bribing someone else, anywhere in the world, in order to get or keep business or gain commercial advantage.

The University has adopted an “Ethical Code” (a copy available if requested)  which offers guidelines on best practice negotiating contracts, ordering goods and supplies, agreeing services, and any other activity where individual members of staff are involved in arrangements from which they could gain or be perceived to have gain, a personal benefit,. Whether financial or other (E.g. by enhance standing or reputation), direct or indirect, or in which their personal connections could be deemed to interfere with the objectivity of a decision.

The Bribery Act 2010 can be viewed in more detail by following the Government link.

Modern Slavery Act

Pursuant to Section 54 of the Modern Slavery Act 2015, the attached statement sets out the steps that Coventry University and its subsidiaries (“Coventry University Group”) has taken to ensure that modern slavery and human trafficking are not taking place in our supply chains or in any part of our business.

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