Graduation FAQs

Coventry University Awards

Graduation

Am I eligible to attend a graduation ceremony?

All students who are registered on the final year of their course will be sent an email to their University email account inviting them to register. If you have not received your invitation to a ceremony and believe you are eligible, please contact us at graduation.reg@coventry.ac.uk.

graduates taking a photograph

You will not be eligible to attend the graduation ceremony if your Assessment Board determines that you have not met the requirements of your award or you intend to enrol on a further stage of your course (e.g. a top-up to honours).

If you are not accepting an award you have been offered and are continuing on your course you must inform both your Faculty Registry and Academic Registry in writing within seven days of the notification of your results. If you have not informed your faculty within seven days and you do not re-enrol before the enrolment deadline, your award will be conferred at the next appropriate graduation ceremony.

When will I be graduating?

  • April: All students who are awarded after November and before the end of February will graduate in April.
  • July: All students who are awarded after February and before 9th July will graduate in July.
  • November: All students who are awarded after the 8th July 2020.
    Our graduation ceremonies will be the week commencing 16th November 2020. Registration will open in July 2020.

If you are unsure about when your graduation will be, please email us at graduation.reg@coventry.ac.uk

When do I have to register by?

It is important that you register for your designated ceremony via NOVA by the deadline. Unfortunately, if you miss that deadline we will not be able to accommodate any changes to your registration including your name, your correspondence address or the way you would like to receive your certificate.

  • Registration deadline for July ceremonies: 30 June 2020

You do not need to wait for your exam results before registering; failure to register by the deadline may result in you not graduating. If you are in any doubt as to whether you will graduate you must still register via NOVA and contact graduation.reg@coventry.ac.uk

When will I receive my degree certificate?

You will be presented with your degree certificate and diploma supplement at your graduation ceremony. If your award is being conferred administratively then your certificate will be posted to your correspondence address.

You cannot receive your degree certificate before your award has been legally conferred at a graduation ceremony.

Higher Education Achievement Report

As from April 2020, the university will no longer be issuing paper diploma supplements at graduation. We now have a new system which allows you to follow your academic progress with a new digital diploma supplement called a HEAR (Higher Education Achievement Report).

You can register, view and print a copy of your HEAR at any time. You can you can also share it electronically with employers or other universities that you might want to study with.

To get access to your HEAR, all you need to do is:

1. Visit HEAR (Higher Education Achievement Report)
2. Log-in
3. Re-set your user name and password (best to use your personal email address so that you can “take” your HEAR with you when you leave)
4. View your Higher Education Achievement Report

If you would like to know more about it, then take a look at our FAQs

What happens if I cannot attend my graduation ceremony? 

Your award will be conferred in your absence. Your certificate will be sent to your correspondence address.

If you need to amend this you can update this by logging into your account on SOLAR.
Once the deadline for registration has passed it may not be possible to amend the address used to post your certificate.

Certificates are posted by standard post within UK and Europe, and by DHL to overseas.

If you would like to have your certificate sent to you via DHL; please purchase DHL from our website.  
Please state on your order that it is your certificate that needs sending via DHL.

You should allow up to an additional three weeks for delivery to a UK address, or up to six weeks for delivery to an address outside of the UK before contacting us via email graduation.reg@coventry.ac.uk to report that your certificate has not been received.
Please note that the University is not responsible for any certificates not received by post.
If this happens and you require a replacement then you must order via the online shop and pay the appropriate fee.
If your certificate is returned to us because you’ve given an incorrect address and you want us to resend it via DHL, then you will need purchase DHL postage.

How will my name appear on my certificate?

Your name will appear exactly as it is on your student record. If your name is incorrect or you wish to add a middle name you must provide Academic Registry with a copy of your passport or birth certificate, to enable us to correct your name before the deadline for registration.

Important: Please take care when registering your name because we are unable to change this in any way after the deadline for registration or once your certificate and ceremony brochure have been printed. Please note your degree classification will not be published.

Contact Academic Registry: graduation.reg@coventry.ac.uk

I am not sure if I have any outstanding debt to the University: should I check?

Yes. Any student who has a financial obligation to the University will not be allowed to attend the graduation ceremony nor  receive their certificate, so you should rectify this at least one month before the ceremony.

Contact Finance
+44 (0) 24 7615 2266
debtenq.fin@coventry.ac.uk

Can I still attend if I have an appeal in progress?

No. If your appeal is still in progress you will not be able to attend the Graduation Ceremony, as attendance will indicate agreement with your award.

Contact Academic Registry: graduation.reg@coventry.ac.uk

Alumni - What is Alumni and how can I update my details?

As an alumni, you will receive regular news about events, reunions and ways to get involved. This includes career assistance, mentoring programmes and further opportunities in work or study. You will also have access to our exclusive alumni platform where you can reconnect with others, share memories, volunteer to mentor others and post and search for jobs and internships. Use our form to update your details.


Ceremonies

Where is my graduation ceremony?

 All ceremonies will take place in Coventry Cathedral.

How do I order my gown? 

 Gowns, hoods and hats must be ordered online via the Ede and Ravenscroft website. Note that Ede and Ravencroft have a deadline for ordering gowns of about ten days before the ceremony. It is unlikely gowns will be available on the day without pre-ordering.

Where do I collect my tickets and hired gown from?

Tickets and hired gown should be collected from the The Refectory, Priory Halls Building, Priory Street, CV1 5FB on the day of your ceremony. Remember to bring some photographic ID (ideally your Student ID card) and your gown hire receipt with you.

See our campus map on this page for directions.

How many guests can I bring? 

All graduands are guaranteed two free guest tickets for their ceremony once you have registered. We must abide by the Cathedral’s fire regulations which require every guest to be allocated a seat inside the Cathedral.

Should you have any guests travelling from overseas, we would encourage them not to book flights before you have received official confirmation of your award.  The University will not held responsible for any costs incurred by your guests.

Should your guests require proof of travel please contact infopoint.ss@coventry.ac.uk after you have registered.

Are children allowed to attend the ceremony?

Whilst we do allow well-behaved children to attend, we advise that the ceremony is unsuitable for children under ten.

To ensure the safety of all guests, in no circumstances can a child be seated on a guest’s lap. Any guests under the age of 16 must be accompanied by an adult.

Please note: any child regardless of age will require a ticket, this includes infants in pushchairs to comply with fire regulations in the Cathedral. Graduands and guests are seated separately in the cathedral.

Extra Tickets

Unfortunately there are no extra tickets available for any of the ceremonies taking place this year. However all ceremonies will be streamed live on our website and shown in the Square One Cinema (inside TheHub). Seating in Square One Cinema will open 45 minutes prior to the cermony commencing seating is limited and will be on a first come first serve basis. 

How long does each ceremony last?

Each ceremony lasts for approximately one hour.

There are currently extensive building works taking place around Coventry City Centre. This includes the redevelopment of the ring road which will result in road closures and diversions across the city.

What happens if I arrive late?

We suggest you arrive at Coventry University at least two and a half hours before your ceremony start time (please check the schedule for ticket desk opening times) Any latecomers may not be permitted into the ceremony. We will not delay the ceremony for you.  Please be considerate to your fellow graduands and procedures during the graduation ceremony.

The ticket desk will close 30 minutes before the start time of each ceremony. If you arrive after this time you may still be allowed access to the ceremony but you will not receive your certificate on the day and will have to collect it during the collection times, as per the website, or it will be posted to you.  You should also note you will not be seated with your class but will be added to the end of the ceremony.

The doors to the Cathedral will close 15 minutes before the start time of each ceremony and we reserve the right to refuse entry at this point.

We look forward to seeing you and hope you have an enjoyable day!

Disclaimer

In the event that any or all of the Graduation ceremonies have to be cancelled, rescheduled or postponed, Coventry University cannot be held responsible for any costs incurred.

Coventry University graduation ceremonies are considered to be public events. There may be a university photographer present and by attending you give us permission to use any general crowd photos you appear in for marketing purposes.

Coventry University does not accept responsibility and expressly excludes liability to the fullest extent permitted by law for:

  • Any loss or damage to any personal property left unattended during an event organised by the university unless caused by the negligence of the university or its employees; or
  • Death or any personal injury suffered by you at a university event unless caused by the negligence of the university or its employees.