Graduation FAQs

Coventry University Awards

Graduation

Am I eligible to attend a graduation ceremony?

All students who are registered on the final year of their course will normally be sent an email to their University email account inviting them to register.

graduates taking a photograph

You will not be eligible to attend the graduation ceremony if your Assessment Board determines that you have not met the requirements of your award or you intend to enrol on a further stage of your course (e.g. a top-up to honours).

If you are not accepting an award you have been offered and are continuing on your course you must inform both your Faculty Registry and Academic Registry in writing within seven days of the notification of your results. If you have not informed your faculty within seven days and you do not re-enrol before the enrolment deadline, your award will be conferred at the next opportunity.

When will I be graduating?

  • Spring 2021: all students who are awarded between October 2020 and February 2021 will have their award conferred in the spring.

If you are unsure about when your graduation will be, please email us at graduation.reg@coventry.ac.uk

When will I receive my degree certificate?

We will send your official certificate by post (including to our overseas graduates) as soon as your award has been conferred by the University’s Conferment Committee. It’s important that we have your correct address to send your certificate to, so please be sure to update your correspondence address on SOLAR by 1 March 2021, and remember to keep your contact details updated after you’ve finished your course.

Your correspondence address is where you want your post sent to and it may be different to your term time or home address, so be sure to update the correct one; there is a tick box at the bottom of the screen on SOLAR.

Please note that the University is not responsible for any certificates not received. If this happens and you require a replacement then you must order via the online shop and pay the appropriate fee.

You cannot receive your degree certificate before your award has been legally conferred.

Higher Education Achievement Report

We now have a new system which allows you to follow your academic progress with a new digital diploma supplement called a HEAR (Higher Education Achievement Report).

You can register, view and print a copy of your HEAR at any time. You can you can also share it electronically with employers or other universities that you might want to study with.

To get access to your HEAR, all you need to do is:

  1. Visit HEAR (Higher Education Achievement Report)
  2. Log-in
  3. Re-set your user name and password (best to use your personal email address so that you can “take” your HEAR with you when you leave)
  4. View your Higher Education Achievement Report

If you would like to know more about it, then take a look at our FAQs

When will I get my certificate?

Certificates are posted by standard post within UK and Europe, and by DHL to overseas.

You should allow up to an additional three weeks for delivery to a UK address, or up to six weeks for delivery to an address outside of the UK before contacting us via email graduation.reg@coventry.ac.uk to report that your certificate has not been received.
Please note that the University is not responsible for any certificates not received by post.
If this happens and you require a replacement then you must order via the online shop and pay the appropriate fee.

If your certificate is returned to us because you’ve given an incorrect address and you want us to resend it via DHL, then you will need purchase DHL postage.

How will my name appear on my certificate?

Your name will appear exactly as it is on your student record. If your name is incorrect or you wish to add a middle name you must provide Academic Registry with a copy of your passport or birth certificate, to enable us to correct your name before the deadline for registration.

Important: Please take care when registering your name because we are unable to change this in any way after the deadline for registration or once your certificate and ceremony brochure have been printed. Please note your degree classification will not be published.

Contact Academic Registry: graduation.reg@coventry.ac.uk

I am not sure if I have any outstanding debt to the University: should I check?

Yes. Any student who has an outstanding debt to the University will not be allowed to attend the graduation ceremony nor receive their certificate, so you should rectify this at least one month before the ceremony.

Contact Finance
+44 (0) 24 7615 2266
debtenq.fin@coventry.ac.uk

Can I have my certificate if I have an appeal in progress?

No. If your appeal is still in progress your award will not be legally conferred and you will not be able to have your certificate or attend the graduation event.

Alumni - What is Alumni and how can I update my details?

As an alumni, you will receive regular news about events, reunions and ways to get involved. This includes career assistance, mentoring programmes and further opportunities in work or study. You will also have access to our exclusive alumni platform where you can reconnect with others, share memories, volunteer to mentor others and post and search for jobs and internships. Use our form to update your details.


Ceremonies

Where is my graduation ceremony?

All physical ceremonies will take place in Coventry Cathedral.

How do I order my gown? 

Gowns, hoods and hats must be ordered online via the Ede and Ravenscroft website. Note that Ede and Ravencroft have a deadline for ordering gowns of about ten days before the ceremony. It is unlikely gowns will be available on the day without pre-ordering.

Where do I collect my tickets and hired gown from?

Tickets and hired gown should be collected from the The Refectory, Priory Halls Building, Priory Street, CV1 5FB on the day of your ceremony. Remember to bring some photographic ID (ideally your Student ID card) and your gown hire receipt with you.

See our campus map on this page for directions.

How many guests can I bring? 

All graduands are guaranteed two free guest tickets for their ceremony once you have registered. We must abide by the Cathedral’s fire regulations which require every guest to be allocated a seat inside the Cathedral.

Should you have any guests travelling from overseas, we would encourage them not to book flights before you have received official confirmation of your award.  The University will not held responsible for any costs incurred by your guests.

Should your guests require proof of travel please contact infopoint.ss@coventry.ac.uk after you have registered.

Are children allowed to attend the ceremony?

We advise that the ceremony is unsuitable for children under ten.

To ensure the safety of all guests, in no circumstances can a child be seated on a guest’s lap. Any guests under the age of 16 must be accompanied by an adult.

Please note: any child regardless of age will require a ticket, this includes infants in pushchairs to comply with fire regulations in the Cathedral. Graduands and guests are seated separately in the cathedral.

Extra Tickets

Due to the size of the ceremonies we are unable to offer extra tickets All ceremonies will be streamed live on our website and shown in the Square One Cinema (inside TheHub). Seating in Square One Cinema will open 45 minutes before the start of the ceremony; seating is limited and will be on a first come first serve basis.

How long does each ceremony last?

Each ceremony lasts for approximately one hour.

There are currently extensive building works taking place around Coventry City Centre. This includes the redevelopment of the ring road which will result in road closures and diversions across the city.

What happens if I arrive late?

We suggest you arrive at Coventry University at least two and a half hours before your ceremony start time (please check the schedule for ticket desk opening times) Any latecomers may not be permitted into the ceremony. We will not delay the ceremony for you.  Please be considerate to your fellow graduands and procedures during the graduation ceremony.

The ticket desk will close 30 minutes before the start time of each ceremony. If you arrive after this time you may still be allowed access to the ceremony but you will not receive your certificate on the day and will have to collect it during the collection times, as per the website, or it will be posted to you.  You should also note you will not be seated with your class but will be added to the end of the ceremony.

The doors to the Cathedral will close 15 minutes before the start time of each ceremony and we reserve the right to refuse entry at this point.

We look forward to seeing you and hope you have an enjoyable day!

Disclaimer

In the event that any or all of the Graduation ceremonies have to be cancelled, rescheduled or postponed, Coventry University cannot be held responsible for any costs incurred.

Coventry University graduation ceremonies are considered to be public events. There may be a university photographer present and by attending you give us permission to use any general crowd photos you appear in for marketing purposes.

Coventry University does not accept responsibility and expressly excludes liability to the fullest extent permitted by law for:

  • Any loss or damage to any personal property left unattended during an event organised by the university unless caused by the negligence of the university or its employees; or
  • Death or any personal injury suffered by you at a university event unless caused by the negligence of the university or its employees.

Spring 2021 virtual graduation celebrations

When do I need to register for my virtual graduation celebration?

You will be sent an invitation by the Graduation Team in advance of your ceremony date. During the virtual online celebration, there will be an opportunity for you to appear on screen with your friends and peers to celebrate your successes.

The deadline for registering will be indicated in this invitation.

How do I get involved?

Eligible graduates will be contacted via their University email address with full details on how to register for the event. If you haven’t received an email and think you are eligible to attend please email graduation.reg@coventry.ac.uk.

Why is graduation cancelled and not postponed until a later date?

We graduate over 11,000 students a year, across 30 events. Each graduation involves at least 100 staff and a number of external partners. As it is likely that restrictions for mass gatherings will remain in place for some time, we are holding virtual graduations in place of in-person ceremonies. We don’t want your achievements and those of your cohort to go unrecognised or uncelebrated, and by holding a virtual graduation we are able to recognise your achievements now and also acknowledge the unique circumstances we find ourselves in. However, we really hope that you will be able to come together with your classmates in the future and celebrate in person, and are committed to making this possible once we are able.

When will we be able to celebrate together?

Unfortunately, we can’t answer this. No one knows how long mass gatherings will be restricted for, but we will be exploring the options available for an in-person celebration.

Can I wait until the university is able to hold graduation events again?

Due to the size and complexity of our events we can’t allow students to roll-over or defer their graduation. However, we really hope that you will be able to come together with your classmates in the future and celebrate in person, and are committed to making this possible once we are able.

Does this mean that I won’t get an in-person graduation ceremony?

As we are unable to hold physical events, your graduation is being held virtually instead of in the cathedral. You will still have the opportunity to hire a gown and have your name read out by an orator. Your name will be read with your classmates, and your friends and family will be able to watch it live via our university website. We will be exploring the options available for an in-person celebration for when mass gatherings are possible again.


If I go to my virtual graduation does that mean that I won’t be able to celebrate with my classmates in the future?

We really hope that you will be able to come together with your classmates in the future and celebrate in person. We know how much it means to celebrate your achievements so we are holding virtual graduations in place of the in-person event you would have attended if COVID-19 restrictions weren’t in place. Attending a virtual graduation won’t stop you from attending an in-person celebration should one become possible in the future.

Why don’t you run socially distanced in-person graduations?

We have explored all options available to us in line with government rules and guidelines. Unfortunately the scale of our events mean that this isn’t possible. We graduate over 11,000 students a year, across 30 ceremonies. Each graduation involves at least 100 staff and number of external partners. They really are mass events and it is likely that restrictions will remain in place for some time or in some form.

Does this mean I won’t get to wear a gown or have photos taken?

Not at all, as a graduate of Coventry University Group you will be able to hire or purchase a gown from our official gown supplier Ede and Ravenscroft. They also have professional photographers based around the country who may be able to come to your location to take photographs if government restrictions allow at the time.

When will my virtual graduation take place?

Students who received their award between October 2020 and January 2021, and were due to attend April 2021 ceremonies, will attend virtual graduations the week commencing 12 April 2021; we will email you shortly with details of how to register.

Students who received their award between February 2020 and September 2020, and were due to attend a celebration in 2020, will attend virtual graduations during the weeks commencing 22 March and 29 March 2021; we will email you shortly with details of how to register.
Students who were due to graduate in October and November 2020 have already attended their virtual graduations.

What did students say about their virtual graduation?

“I am just getting in touch to say that my virtual graduation has passed and was a fabulous event! I very much enjoyed it!”

“I was so happy to attend the event virtually. I watched it with my family and I was so pleased that the Dean pronounced my full name perfectly without coaching.”

“Just wanted to say thank you for organising the virtual ceremony. It was a nice way to round off my master's degree and I enjoyed it. I felt a sense of achievement and pride and it was great to see other graduates.”

“I thought the online ceremonies were fab!”

Disclaimer

In the event that any or all of the Graduation ceremonies have to be cancelled, rescheduled or postponed, Coventry University cannot be held responsible for any costs incurred.

Coventry University graduation ceremonies are considered to be public events. On the day of the ceremony, the programme will list the names and the Faculties of all graduates attending the ceremony.

Coventry University does not accept responsibility and expressly excludes liability to the fullest extent permitted by law for:

  • Any loss or damage to any personal property left unattended during an event organised by the university unless caused by the negligence of the university or its employees; or
  • Death or any personal injury suffered by you at a university event unless caused by the negligence of the university or its employees.

Coventry University No.1 Modern University No.1 Modern University in the Midlands
Coventry University awarded TEF GOLD Teaching Excellence Framework
University of the year shortlisted
QS Five Star Rating 2020
Coventry City of Culture 2021