Regulations and Procedures

This covers the application and admission of all Postgraduate Researchers (PGRs) to the University.

This procedure defines:
• How and when candidates may apply for a Postgraduate Research Degree
• The selection and admission of candidates
• The process of approval of applications.

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This policy provides information and guidance on supplementary bench fees for postgraduate researchers undertaking a research degree at Coventry University.

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This process defines how all PGRs transferring from another UK university will be managed by the University.

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This provides guidance on how candidates that do not meet the English Language requirement for entry may be considered for progression to a Postgraduate Research Degree.

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This outlines how exceptionally students that do not meet the University's English language requirements may be accepted onto a Postgraduate Research Degree.

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This procedure outlines the University’s practice to determine a Postgraduate Researcher’s (PGR) English language proficiency when IELTs or equivalent cannot be used.

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The Professional Equivalence Process is an academic scrutiny process. Where an applicant does not meet the standard entry requirements for the Research Degree the application must be assessed in order to confirm that the applicant has the relevant experience and skills to undertake the research degree for which they have applied. 

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This guide provides information and guidance on short-term, non-qualification, incoming researcher mobility for external Postgraduate Researchers (PGRs) who are registered on a programme of study or completing a PhD at their home university to undertake a research period at Coventry University.

This procedure covers areas such as:

• Attendance requirements for all Postgraduate Researchers.
• Engagement definitions for all types of Postgraduate Researchers.
• Student Route Visa holder monitoring requirements.
• Expected time spent on research by mode of study.
• Postgraduate Researcher Role Descriptor.

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This procedure covers the requirements for as well as the processing and approval of:

• Suspensions of Registration
• Extensions to Registration
• Change of Mode of Study

Please note – information on taking a break from your programme for parental leave can be found in the University’s Postgraduate Researcher Parental Leave Procedure.

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This procedure covers the requirements, expectations and outcomes for Progress Review Panels (PRPs).

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This procedure covers all aspects of the examination of Postgraduate Researchers at the University. Areas covered include:

• Nomination of Examiners
• Thesis Submission
• Assessment and reassessment of the Thesis
• Confirmation and approval of Research Awards following Examination.

This supports the University's commitment to providing its Postgraduate Researchers with high-quality supervision, which is academic led and tailored to the needs of the individual. This policy covers areas such as:

• General requirements for all research degrees
• Roles within the Supervisory Team
• Responsibilities of the Supervisory team.

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This document sets out basic expectations for Progress Reviews & Viva examinations held remotely that are intended to safeguard the PGR experience.

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This procedure covers the criteria and requirements for applying for an extension to a deadline as well as the application and approval processes. The deadlines that can be extended through this process are:

• Progress Reviews Panel (PRP) deliverable submission
• PRP date
• First thesis submission
• Viva examination date
• Thesis resubmission
• Re-Viva examination date.

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This policy applies to all Postgraduate Researchers who may need reasonable adjustments during their programme of study. It details:

• The standard areas where PGR may need to establish reasonable adjustments
• The requirements of eligibility and how the adjustments can be requested
• The types of adjustments that may be considered.

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This policy covers:

• The standard scenarios where PGR on a Coventry University studentship may be entitled to receive a stipend extension
• The requirements of eligibility and how the extension will be paid
• The length of time that can be requested.

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This document provides guidance for PGRs and their supervisors on the use of Generative AI throughout a research degree at Coventry University. This includes:

• The expectations of a PGR completing a research degree and expected behaviours when using Generative AI
• Considerations for use of Generative AI and Research Integrity
• Nine Key Questions for Evaluating Generative AI Use in Research
• Limitations Generative of AI tools.

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This procedure covers:

• Rights and Responsibilities for PGRs who become pregnant before starting or during their studies
• Details of the Maternity, Paternity and Adoption Leave and pay offered for PGRs at Coventry University
• Guidance for staff advising or supporting PGRs considering or needing Parental Leave.

The Pregnancy, Maternity & Adoption Support Plan form that will need to be completed by the PGR is also included as Appendix A of this document.

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This document guides PGRs through the format, layout and requirements of their thesis as well as the inclusion of their published work. It also has information on how alternate formats, artefacts and creative works can be included within a thesis.

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This guidance document provides information on the Higher Doctorate programme at Coventry University. This includes:

• Who can apply
• What is expected for a Higher Doctorate
• The 5 stages of the programme
• The examination and awarding processes.

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