Terms and Conditions


 The promoter is: Coventry University, a Higher Education Corporation of Priory Street, Coventry CV1 5FB.


2.1 The title of the competition is Coventry University Autumn Photo Competition.
2.2 A photo competition whereby students can upload their best photo of the campuses situated at either Coventry University, CU Coventry or ONCAMPUS Coventry during autumn to our Instagram page.


3.1 The competition will run from 9:00am (UK time) on Friday 25th October 2019 (the “Opening Date”) to 17:00PM (UK time) on Thursday 14th November 2019 (the “Closing Date”) inclusive.
3.2 All competition entries must be received by the Promoter on the Instagram page by no later than 17:00PM (UK time) on Thursday 14th November 2019 (the “Closing Date”). All competition entries received after the Closing Date are automatically disqualified.

3.3 To enter the competition:

(a) To enter, students must go onto their Instagram and tag @coventryuni_int in their photo and use the hashtag #covuniphotocomp by the Closing Date.

(b) Students can have multiple entries, as long as they tag @coventryuni_in in their photo and use the hashtag #covuniphotocomp for each one. However, only one photo will be chosen as the winning photo.

(c) If the user’s Instagram account is private, we will not be able to see their entry, so their profiles must be public in order to be considered.

3.5 The Promoter will not accept:

(a) responsibility for competition entries that are lost, mislaid, damaged or delayed, regardless of cause, including, for example, as a result of any posting failure, equipment failure, technical malfunction, systems, satellite, network, server, computer hardware or software failure of any kind; or

(b) proof of posting or transmission as proof of receipt of entry to the competition.

3.6 By submitting a competition entry, you are agreeing to be bound by these terms and conditions.

3.7 For help with entries, please refer to the instructions on the Instagram Page @coventryuni_int or directly message @coventryuni_int on Instagram.

3.8 Please see the link on our Instagram page which will take you to a copy of these competition terms and conditions.

3.9 The competition entries will be judged by one judge, who shall be an academic from the School of Media and Performing Arts, or the school of Photography (subject to availability). The decision of the judge will be final.

3.10 The Promoter will send the name of the judge to anyone who requests within [one] month after the Closing Date of the competition details of the judge.


4.1 The competition is only open to all participants who are a current student of Coventry University, CU Coventry or ONCAMPUS Coventry.

4.2 In entering the competition, you confirm that you are eligible to do so and eligible to claim the prize. The Promoter may require you to provide proof that you are eligible to enter the competition.

4.3 The Promoter will not accept competition entries that:

(a) do not meet the criteria of the competition photograph description;

(b) completed by third parties or in bulk;

(c) illegible, have been altered, reconstructed, forged or tampered with;

(d) photocopies and not originals; or

(e) incomplete.

4.4 Entries on behalf of another person will not be accepted and joint submissions are not allowed.

4.5 The Promoter reserves all rights to disqualify you if your conduct is contrary to the spirit or intention of the prize competition.

4.6 Competition entries cannot be returned.


5.1 There will only be one winner and the prize is a £20 ‘restaurant choice’ gift card, which has an expiry date of 07/03/2020.

5.5 The Promoter reserves the right to substitute the prize with a cash alternative to the value of £20.00 or with a prize of equal or greater value.

5.6 The prize is not negotiable or transferable.


6.1 The decision of the judge nominated by the Promoter is final and no correspondence or discussion will be entered into.

6.2 The Promoter will contact the winner personally via their Instagram page/inbox as soon as practicable after the Closing Date, via their Instagram account name provided with the competition entry. The Promoter will not amend any contact information once the competition entry has been submitted/posted on the page.

6.3 The Promoter must either publish or make available information that indicates that a valid award took place. To comply with this obligation the Promoter will publish the winners Instagram handle/account name and possibly their first and second name and campus name, and their winning entries and photograph submitted via the Instagram Page and other media such as the Facebook and Twitter Page- Facebook /CoventryUniversityInternational and Twitter @covintstudents  

6.4 Other photos from entries of the competition who come runners up and/or 2nd and 3rd place will also be shared on our social media accounts, including Facebook and twitter. These entries would not be eligible for a prize

6.5 If you object to any or all of your Instagram handle/account name and your name and surname, university campus and winning entry/other entries and photograph being published or made available, please contact the Promoter on the Instagram page to bring this to their immediate attention or via an contact our team via email at marketing.io@coventry.ac.uk. However, if the winners photograph and personal details have already been announced the university will not be held liable for this, as it forms part of the terms and conditions of entering this competition, but will take steps to remove this from the media pages once they are made aware by the winner. In such circumstances, the Promoter must still provide the information and winning entry to the Advertising Standards Authority on request.

7.1 If you are the winner of the prize, you will have 2 weeks from the Closing Date to claim the prize by personally collecting it from the student centre at an agreed time and date. If you do not claim the prize by this date, your claim will become invalid.

7.2 The prize may not be claimed by a third party on your behalf.

7.3 The Promoter will make all reasonable efforts to contact the winner. If the winner cannot be contacted or is not available, or has not claimed their prize within 2 weeks of the Closing Date, the Promoter reserves the right to offer the prize to the next eligible entrant selected from the correct entries that were received before the Closing Date.

7.4 The Promoter does not accept any responsibility if you are not able to take up the prize.


Insofar as is permitted by law, the Promoter, its agents or distributors will not in any circumstances be responsible or liable to compensate the winner or accept any liability for any loss, damage, personal injury or death occurring as a result of taking up the prize except where it is caused by the negligence of the Promoter, its agents or distributors or that of their employees. Your statutory rights are not affected.


9.1 By submitting your competition entry and any accompanying material, you agree to:

(a) assign to the Promoter all your intellectual property rights with full title guarantee; and

(b) waive all moral rights,

in and to your competition entry and otherwise arising in connection with your entry to which you may now or at any time in the future be entitled under the Copyright, Designs and Patents Act 1988 as amended from time to time and under all similar legislation from time to time in force anywhere in the world.

9.2 You agree that the Promoter may, but is not required to, make your entry available on its Instagram Page and any other media such as their International Facebook and Twitter pages – Facebook /CoventryUniversityInternational and Twitter @covintstudents, whether now known or invented in the future, and in connection with any publicity of the competition.


10.1 The Promoter will only process your personal information as set out in the Coventry University Group Fair Processing Notice For Students (privacy policy) which can be found on the following link:

See also Condition 6.3 and Condition 6.4, with regard to the announcement of winners.

11.1 If there is any reason to believe that there has been a breach of these terms and conditions, the Promoter may, at its sole discretion, reserve the right to exclude you from participating in the competition.
11.2 The Promoter reserves the right to hold void, suspend, cancel, or amend the prize competition where it becomes necessary to do so.

11.3 These terms and conditions shall be governed by English law, and the parties submit to the non-exclusive jurisdiction of the courts of England and Wales.

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