Terms and Conditions

Coventry University Group CAS Shield Prize Draw Terms and Conditions

1. The CAS Shield Prize Draw (the “Prize Draw”) is managed by CU Recruitment and Admissions Limited, Company number 08398537 (“CURA”).
2. You are eligible to take part in the Prize Draw if you are a non-UK national enrolling on a full time undergraduate or post-graduate course at Coventry University, Coventry University London, CU Coventry, CU London or CU Scarborough (“Coventry University Group”) (“Eligible Students”).
3. All entries to the Prize Draw are free of charge and in order to be eligible you must complete the arrival information in CAS Shield in full at any time between 1 October 2023 and 19 February 2024 and successfully enrol with the Coventry University Group by midnight on 19 February 2024 (the “Closing Date”). Entries received after the Closing Date will not be entered into the Prize Draw. Only one entry per person is allowed.
4. In order to enter the Prize Draw, Eligible Students of the Coventry University Group must complete the following: Visa status and arrival information in CAS Shield. When you have provided the outcome to your visa application within the CAS Shield system, you will be emailed to ‘set travel status’ that looks like this:
5. Upon completion of the above CAS Shield information and successful enrolment with the Coventry University Group you will be automatically entered into the prize draw.
6. You must meet the eligibility requirements above to be entered into the Prize Draw. This Prize Draw is not available to employees of Coventry University Group, its subsidiaries and affiliates and suppliers or their immediate family or employees of the Coventry University Group (as defined in these Terms and Conditions), their immediate families or households, agents or anyone else connected with this Prize Draw. No third-party entries, bulk entries or entries submitted by agents will be accepted. CURA reserves the right to verify the eligibility of entrants. CURA may require such information as it considers reasonably necessary for the purpose of verifying the eligibility of an entry and the Prizes may be withheld unless and until CURA is satisfied with the verification.
7. Incomplete, corrupted or delayed entries will not be eligible for the Prize Draw and CURA accepts no responsibility for such entries. CURA accepts no responsibility for incorrectly completed, lost or delayed entries, notices, acceptances, tickets or other documents related to the Prizes.
8. Subject to these Terms and Conditions, all Eligible Students who correctly enter the Prize Draw by following the instructions in these terms and conditions before the Closing Date will be entered into the Prize Draw to win a MacBook Pro 14” (the “Prize”). Entries not complying with these terms and conditions will be invalid.
9. CURA accepts no responsibility for entries not successfully completed due to a technical fault malfunction, computer hardware or software failure, satellite, network or server failure of any kind.
10. From all eligible entries received before the Closing Date, the winner will be determined by CURA using a computer-randomised draw within five (5) working days of the Closing Date. The selection shall be final and binding and no correspondence will be entered into about it.
11. The winner will be notified by CURA no later than 1 April 2024 via email with instructions on how to accept the Prize.
12. We will make the names of the winner of the Prize Draw available on the Student Portal no later than 10 April 2024. Winners have the right to remain anonymous and must inform us via email in response to the winning notification before 6 April 2024 if they do not wish to be identified in this way.
13. Where a winner does not respond within six (6) weeks of notification, if any Prize is otherwise unclaimed or declined, the Prize shall be deemed as not accepted and a supplementary winner may be selected at random by CURA.
14. CURA will not be responsible for any inability of a Prize winner to use their Prize. Prizes are non-transferable nor can they be substituted for a cash alternative.
15. CURA reserves the right to suspend, cancel or amend the Prize Draw and/or review and revise these Terms and Conditions at any time without giving prior notice, where it becomes necessary to do so.
16. Winners will be required to provide their name, University email address and Student ID number, in order for CURA to distribute the Prizes; for purposes mentioned in the privacy notice set out below; and to help ensure compliance with these Terms and Conditions.
17. By entering the Prize Draw, Eligible Students agree that CURA, or as the case may be the Coventry University Group may, but is not required to, make your entry available on its website and any other media, whether now known or invented in the future, and in connection with any publicity of the competition. You agree to grant CURA and the Coventry University Group a non-exclusive, royalty-free, worldwide, irrevocable licence, for the full period of any intellectual property rights in the competition entry to use, display, publish, transmit, copy, edit, alter, store, re-format and sub-licence the competition entry for such purposes.
18. Participants are deemed to have accepted and agreed to be bound by these terms and conditions upon entry. CURA reserves the right to refuse entry, or refuse to award the prize to anyone in breach of these terms and conditions.
19. Insofar as is permitted by law, CURA, its agents or distributors will not in any circumstances be responsible or liable to compensate the winner or accept any liability for any loss, damage, personal injury or death occurring as a result of taking up the prize except where it is caused by the negligence of CURA, its agents or distributors or that of their employees. Your statutory rights are not affected.
20. If any provision of these Terms and Conditions is held invalid by any law, rule, order or regulation of any government, or by the final determination of any court of a competent jurisdiction, such invalidity shall not affect the enforceability of any other provisions not held to be invalid.
21. These Terms and Conditions are governed by English Law and are subject to the exclusive jurisdiction of the English courts.

Coventry University Higher Education Corporation Prize Draw Privacy Notice

Who are we?

In this Privacy Notice, the terms "we", "our", and "us" refer to Coventry University Higher Education Corporation, Priory Street, Coventry, United Kingdom, CV1 5FB (ICO registration number Z6939585). As a controller of your personal data we are responsible for looking after it, and we will use it fairly, lawfully, and in a transparent manner.

Purpose

We are committed to protecting your privacy. This notice will help you understand how we look after, use, store and share your personal data, and how we meet our obligations under the General Data Protection Regulation 2016 and the Data Protection Act 2018 (Data Protection Laws). It supplements any other notices or statements we may provide to you. Our other Privacy Notices can be found at: https://www.coventry.ac.uk/gdpr-and-data-protection/

What personal data do we collect?

"Personal data" is any information from which you can be identified, e.g. name, date of birth, contact details, identification numbers, photographs, and expressions of opinion about you. The type of personal data we collect, and how we process it, can vary depending on your interactions with us.

"Processing" means doing anything with the personal data, such as collecting, recording, organising, structuring, storing, adapting or altering, retrieving, accessing, consulting, disclosing, disseminating, aligning or combining, restricting, erasing or destroying or using the data in any way.

For the purpose of administering the Prize Draw we will collect and process:

• identification and contact data of eligible students (including name, identification number, date of birth, electronic contact details and telephone number);

Where do we get your personal data from?

Except for your IP address data, we collect your personal data directly from you when and if you decide to enter the Prize Draw.

Why do we need personal data, how do we use it and who do we share it with?

The personal data you provide when deciding to participate in the prize draw and when you are informed that you have won, will be processed for the purpose of administering the Prize Draw, in line with the Prize Draw Terms and Conditions. If you fail to provide this data when requested, we may not be able to perform the contract we are trying to enter into with you, and therefore, provide you with the prize.

Where we engage third parties to provide processing activities on our behalf, when it is in our legitimate interests to do so (including processing for administrative and practical purposes), we require that all third parties treat it in accordance with the Data Protection Laws. We do not allow our third-party service providers to use your personal data for their own purposes, but only to process it for specified purposes, and in accordance with our instructions. Such processing is to be conducted under a formal agreement, which includes provisions around the processing of personal data, and which provides appropriate safeguards.

We will not be sharing your personal data with any third parties for the purpose of administering the Prize Draw and we do not transfer your personal data outside the European Economic Area (EEA).

We will process your personal data for the purposes set out above, or as we otherwise notify you. Your personal data will not be used by Coventry University for the purposes of automated decision making.

Legal Claims

Personal data may be processed for the purpose of establishing, exercising or defending a legal claim.

Basis for using your personal data

We need a legal basis for any processing of personal data. This means that our processing must be for one of a limited number of reasons set out in the data protection laws. The legal bases that we rely on in this instance is:

Consent

We will collect and process your personal data as mentioned above if you enter the Prize Draw.

The processing is necessary for the entry into or performance of a contract

When you decide to participate in the Prize Draw and you are a winner, we need to process your personal data for the purposes of performing a contract with you (the Prize Draw Terms and Conditions) and to fulfil our obligations under this contract.

How long do we keep your personal data for?

We consider a number of factors in deciding how long to keep your data: the amount, its nature and sensitivity, the potential risk of harm from unauthorised use or disclosure; the purposes for processing it, and whether we can achieve those purposes through other means; and the applicable legal requirements, if any.

We will only keep your personal data for as long as we need to in order to fulfil the purposes for collecting it. The personal data used for the purpose of the prize draw will be securely destroyed within six months of the prize draw closing.

Keeping your personal data secure

We are committed to the protection and security of your personal data. We will ensure that appropriate measures are taken against its unlawful or unauthorised processing, and against its accidental loss or damage. We are certified to Cyber Essentials.

How you may contact us

In the event of any queries relating the information you provide for the purpose of the Prize Draw, please contact the Marketing and External Affairs team at corporatecomms.mea@coventry.ac.uk

How we may contact you

Please note that we may contact you in connection with the purposes set out above by electronic means (telephone and email)).

Your Data Protection Rights

You have the right to:

• Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data that we hold about you, and to check that we are lawfully processing it.
• Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data that we hold about you corrected, although we may need to verify the accuracy of the new personal data.
• Request erasure of your personal data. This enables you to ask us to delete or remove personal data if:

  • there is no good reason for us continue processing it;

  • you have successfully exercised your right to object to processing (see below);

  • you believe we may have processed your personal data unlawfully; or • we are required to erase your personal data to comply with the law.

Please note that we may not be able to comply with your request for specific legal reasons which, if applicable, will be notified to you.

• Object to processing of your personal data when we are relying on public task or a legitimate interest (or those of a third party), and you feel that this processing impacts on your fundamental rights and freedoms. However, these may be overridden by the public interest or our legitimate interest grounds.
• Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:

  • if you want us to establish the accuracy of the data;

  • where our use of the data is unlawful but you do not want us to erase it;

  • where you need us to hold the data even if we no longer require it (for example if you need it to establish, exercise or defend legal claims); or

  • If you have objected to our use of your data, but we need to verify whether we have overriding public interest or legitimate interest grounds to use it.

• Request the transfer of your personal data to you or to a third party. We will provide your personal data in a structured, commonly used, machine-readable format. Please note that this right only applies to automated data that you initially provided consent for us to use, or where we used the data to perform a contract with you.
• Withdraw consent at any time when we are relying on consent to process your personal data. This will not affect the lawfulness of any processing carried out before you withdraw your consent. You can ask us to stop sending you marketing messages at any time by following the “unsubscribe” (or similar) links on any marketing message sent to you, or by contacting us at any time.

When you opt out of receiving these marketing messages you will no longer hear from us in that regard.

Exercising your rights

If you wish to exercise any of your above rights, please send a written request to the Information Governance Unit, Coventry University, Portal House, 163 New Union Street, Coventry, CV1 2PL, or email dsar@coventry.ac.uk.

You will not have to pay a fee to exercise any of your rights. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need to confirm your identity. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information, in order to speed up our response.

We try to respond to all legitimate requests within one month, although it may take us longer if your request is particularly complex, or if you have made a number of requests. In this case, we will notify you and keep you updated.

Complaints and questions

We have appointed a Data Protection Officer to oversee compliance with this Privacy Notice. If you have any concerns of complaints about it, please contact the Data Protection Officer at Coventry University, Priory Street, Coventry CV1 5FB or email dpo@coventry.ac.uk.

If you are not satisfied with the proposed resolution of your complaint, you have the right to contact the Information Commissioner’s Office. Further information can be found on the Information Commissioner’s website at www.ico.org.uk or via their helpline on 0303 123 1113.

We reserve the right to update this Privacy Notice at any time, and we will provide you with a new Privacy Notice when we make any substantial updates. From time to time, we may also notify you in other ways, about the processing of your personal data.

Feedback

If you have feedback for us about this privacy notice, please let us know by emailing enquiry.igu@coventry.ac.uk.