What is a DBS check?
A DBS (Disclosure and Barring Service) check is a record of an individual’s convictions, cautions, reprimands and warnings and may also include intelligence held by the UK police that relates to the individuals suitability for a position working (paid or unpaid) with children and/or vulnerable adults.
What will show up on my certificate?
Any unspent convictions, cautions, warnings or reprimands. Also any spent convictions and cautions that are not eligible for filtering, which are detailed on the gov.uk website.
How do I complete my on-line DBS form?
- You will receive an e-mail from firstname.lastname@example.org , titled DBS application: post Office ID check, with a link to the disclosure website: https://coventry.disclosures.co.uk
- Log-on to the disclosure website entering your username and password, shown in the e-mail
- Ensure that you have your National Insurance (NI) number and details of all of your address(es) for the past five years
- Carefully read the introductory screen
- When you are ready, you should complete all of the boxes marked with an asterisk (*)
- Note that as a security feature, you cannot use the back key
- When you have completed the on-line form you should print off the letter that you will need to take to a Crown Post Office, where your ID can be verified
What ID documents do I require?
During the application process, you will agree three forms of ID that you will present at the Crown Post Office. The types of ID that can be presented are detailed in the ID checking guidelines for DBS check applications.
What happens if I don’t have any of the Group 1 ID documents?
You will need to provide further ID from the Group 2 ID documents. Information on ID can be found on the DBS website.
Can I present photocopies of my ID?
No, the ID you present must be valid, current and original documentation. Photocopies will not be accepted and neither will documentation printed from the internet, for example bank statements.
Where do I present my ID documents for verification?
You can visit any Crown Post Office without and appointment. You will need to ensure that you have the three agreed forms of ID plus the letter that you will have printed from the application portal.
How long does a DBS check take?
On average, it takes 10 days from completion of the application process, including ID verification at a Crown Post Office, to receiving a certificate.
What happens if I lose my certificate?
You will have to pay for a replacement certificate and it is your responsibility to apply for the replacement.
I already have a DBS certificate, can I use that?
No, your DBS certificate is specific to a job role, volunteering activity, course of study etc, unless you currently subscribe to the update service.
What is the update service?
The update service allows you to keep your DBS certificate up to date for as long as you subscribe or until new information is added to your certificate. You will need to apply for the service within 30 days of receiving your certificate.
Can I use the update service instead of reapplying for a DBS certificate?
Yes, if you are currently subscribing to the update service and the check you require is the same level (e.g. enhanced) and for the same workforce (e.g. child workforce) as the DBS check you had at the time you registered to join the update service.
What if I live abroad?
If you have not been permanently resident in the UK for the last 5 years for a continuous period of 6 months or more you must supply a ‘Certificate of Good Conduct’ issued by the country or countries in which they have lived during that time in addition to applying for a DBS Enhanced Disclosure. A ‘Certificate of Good Conduct’ (CoGC) is a general term given to the check of police records in a volunteer’s home country, or the country in which they have resided. Each country has a different process for checking police records, and give a different name to the checking process. You will be responsible for any cost associated with this check.