First Few Weeks - Staff Induction

Policies, Procedures and Processes

All HR policies and procedures can be found in one central location on the staff portal. 

Examples of the policies that can be found are:

  • Absence, Sickness and Time off
  • Disciplinary
  • Grievance
  • Probation
  • Learning and Development Funding
  • Adoption Leave
  • Career Break
  • Flexible Working

A to Z of all the policies, procedures and processes documents can be found on the Policies and Forms area of the staff portal.

DPR Process

The aim of the DPR is to align individual performance and development with that of the University, its strategy and direction of travel. To support this, all staff will have meetings with their manager. At least once a year, to review past performance and set out future plans. 

The DPR process is built upon personal objectives and performance plans and kinks individual performance (what to do) and capability (how you do it) with reward and recognition. Following your one to one DPR discussion, your manager will make a rating recommendation that fairly reflects your contribution. The ratings will not form part of the discussion as the ratings will be subject to the Moderation process. 

DPR forms can be found on the staff portal.

Learning and development run a course to assist you with the DPR process that will give you all the information you need to know, this course is aimed at all levels of staff; for both Professional Services and Academic Staff.

Please contact the Learning and Development team to book yourself on the course: ext. 658115 or

Alternatively you can use the booking system.


The Protection Service maintains the safety and security of the University buildings, students, staff and visitors 24 hours a day, 365 days a year.

We provide a visible presence of /foot/Mobile patrols and CCTV coverage across all areas of the campus, and are proud to play a key role in the University life from induction to graduation. 

Gary Dedden is the Protection Manager, responsible for our two key functions of security and access control.

Contact the Control Room on 02477657363 or email for:

  • General enquiries including operating hours and security of buildings.
  • Crime on campus.
  • Car Parking Information.
  • Security requirements relating to special events at the planning stage.
In any immediate emergency please telephone extension: 5555

For extremely sensitive or serious issues not addressed above, please contact Gary Dedden on; 02477657346 or mobile: 07974984711.

Travel and Parking

Staff Parking

Staff parking is currently charged at £3.00 per day in all University car parks.

There is also an option to park for up to 4 hours in the Multi-Storey car parks. There is also an option to park up to 4 hours in the Multi-Storey car park for £1.00 no return the same day. 

You will need to present your Staff ID card at the card reader next to the ticket machines in order to purchase a ticket. Please ensure that you display your Blue University Parking Permit as well as your valid Pay & Display in ticket in the Pay & Display car parks. 

Staff are not permitted to park in the student car park off Gulson Road or the Abandon Car Park on the corner of Cox Street - These car parks are solely for the use of our students.

Gosford Street Multi-Storey Car Park

The Multi-Storey Car Park off Gosford Street opened in 2010, providing 400 spaces for staff and visitors.

Parking here is charged at £3.00 per day, or £1.00 for 4 hours (no return the same day). You must use your University Staff ID card to operate barriers, and payment for parking is done on exit at any of the pay machines.

You can pay using cash, or through your debit/credit card. This car park also has a number of bays reserved for Electric cars, and staff are able to plug in and charge their vehicles for free. There are several motorcycle spaces at the entrance of the building which are free to use.

There are disables spaces on every floor with easy access to the lifts. You must ensure that you display a valid Blue Disabled Parking Badge when parked in the disabled spaces. The car park is open to staff from 06:45 - 22:15 daily, and also open for public parking after 5pm

Visitor Parking

To request a visitor car parking space you need to email with the following information:

  • Name of visitor.
  • Time of expected arrival and departure. 
  • Visitor's vehicle registration number.
  • Visiting staff member and telephone extension number.

An electronic pass will then be sent by email to the member of staff requesting it. The pass needs to be sent to your visitor as they will need to present the pass when entering the car park and then display the pass in their vehicle whilst parked. All visitor car parking is free, subject to the correct procedure being followed.

Visitor parking is only available in the Multi-Storey car park. If you have any queries about this process please contact the Alan Berry Reception team on Ext 8774/8788.

Read more details on staff parking.

Bike Storage

A variety of cycle parking facilities are provided across Coventry campus – from convenient Sheffield hoops, to secure bike compounds (Charles Ward, Multi-Storey Car Park, Alma building and Technology Park) and individual secure bike lockers. You can always consult the full map of cycling facilities including changing rooms and showers. There is no charge for using these facilities, and Dr Bike free cycle check-ups are available approximately twice per term through the year.

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