Am I eligible to attend a graduation ceremony?
All students who are registered on the final year of their course will normally be sent an email to their university email account inviting you to register.
This is a provisional registration subject to not being blocked by the University and your award being released officially on Solar by the cut-off date for registration which is the 17th of June 2022. If your results are released after the 8th of June 2022, you will be eligible to attend the November Graduation but not the July one.
You will not be eligible to attend the graduation ceremony if your Progression and Awards Board determines that you have not met the requirements of your award or you intend to enrol on a further stage of your course (e.g. a top-up to honours) or you have an appeal in progress.
If you are not accepting an award you have been offered and are continuing on your course you must inform both your Faculty Registry in writing within seven days of the notification of your results. If you have not informed your faculty within seven days and you do not re-enrol before the enrolment deadline, your award will be conferred at the next opportunity.
Additionally, any student who has an outstanding debt to the university will not be allowed to attend the graduation ceremony nor receive their certificate, so you should make sure any outstanding debts are cleared no later than 17 June 2022. If you do not, you will miss the deadline for the graduation and will not be included or permitted to attend the ceremony taking place in July 2022. Similarly, if a block is added between 17 June and the Graduation event because of un-cleared debt you will be unable to attend the Graduation.
When will I be graduating?
- Summer 2022: If you are awarded between March 2022 and June 2022 you will have your award conferred in the summer and your graduation will take place in July 2022 (*Friday 22 July 2022) where you will receive your certificate.
- Autumn 2022: if you are awarded between July 2022 and September 2022 you will have your award conferred in the autumn and your graduation will take place in November 2022 (* Monday 14 to Friday 18 November 2022) where you will receive your certificate.
*Please refer to registration cut-off dates above to see if you are eligible to attend the July Graduation. All dates are provisional. It is our intention not to change Graduation dates but for factors outside our control we might need to reschedule ceremonies. Please note that final dates will be confirmed closer to the event.
If you are unsure about when your graduation will be, please email us at firstname.lastname@example.org
When will I receive my degree certificate?
Depending on when you have been awarded we will either send your official certificate by post (including to our overseas graduates) or it will be given to you during your graduation event (see above). It is important that we have your correct address, so please be sure to update your correspondence address on SOLAR by the registration deadline, and remember to keep your contact details updated after you’ve finished your course. Certificates are posted by standard post within UK and Europe, and by DHL to overseas.
Your correspondence address is where you want your post sent to and it may be different to your term time or home address, so be sure to update the correct one; there is a tick box at the bottom of the screen on SOLAR.
You should allow up to an additional three weeks for delivery to a UK address, or up to six weeks for delivery to an address outside of the UK before contacting us via email at email@example.com to report that your certificate has not been received.
Please note that the university is not responsible for any certificates not received by post.
If this happens and you require a replacement then you must order via the online shop and pay the appropriate fee.
Please note you cannot receive your degree certificate before your award has been legally conferred but if you need evidence of your award for employment or further study then employers/embassies etc. can request verification of your award via HEDD or you can share your HEAR with them (see below).
Higher Education Achievement Report
- The HEAR is an electronic system which allows you to follow your academic progress with a digital diploma supplement called a HEAR (Higher Education Achievement Report). This is your official transcript which you can share electronically with employers or other universities that you might want to study with. If you have not registered all you need to do is visit: HEAR (Higher Education Achievement Report)
- Log in
- Reset your user name and password (best to use your personal email address so that you can “take” your HEAR with you when you leave)
- View your Higher Education Achievement Report
If you would like to know more about it, then take a look at our FAQs.
How will my name appear on my certificate?
Your name will appear exactly as it is on your student record. If your name is incorrect or you wish to add a middle name you must provide Academic Registry with a copy of your passport or birth certificate, to enable us to correct your name before the deadline for registration.
Important: Please take care when registering your name because we are unable to change this in any way after the deadline for registration or once your certificate and ceremony brochure have been printed.
Contact Academic Registry: firstname.lastname@example.org.
I am not sure if I have any outstanding debt to the University: should I check?
Yes. Any student who has an outstanding debt to the university will not be allowed to attend the graduation ceremony nor receive their certificate, so you should rectify this in advance of the registration deadline. If you do not, you will miss the deadline for graduation and will not have your award confirmed so you will not be included in the brochure permitted to attend, nor receive your certificate.
+44 (0) 24 7615 2266
Can I have my certificate if I have an appeal in progress?
No. If your appeal is still in progress or not concluded prior to the registration deadline your award will not be legally conferred and you will not be able to have your certificate or attend the graduation event.
Alumni - What is Alumni and how can I update my details?
As an alumni, you will receive regular news about events, reunions and ways to get involved. This includes career assistance, mentoring programmes and further opportunities in work or study. You will also have access to our exclusive alumni platform where you can reconnect with others, share memories, volunteer to mentor others and post and search for jobs and internships. Use our form to update your details.
Where is my graduation ceremony?
All physical ceremonies will take place in Coventry Cathedral.
How do I order my gown?
Gowns, hoods and hats must be ordered online via the Ede and Ravenscroft website. Note that Ede and Ravenscroft have a deadline for ordering gowns of about ten days before the ceremony. Gowns cannot be ordered on the day so it is important you order by the deadline or you risk not having a gown on the day.
Where do I collect my tickets and hired gown from?
Tickets and hired gowns should be collected on the day of your ceremony. Remember to bring some photographic ID (ideally your Student ID card) and your gown hire receipt with you. We will update this page nearer the time to let you know where to go to collect your tickets and gown.
See our campus map for directions.
How many guests can I bring?
All graduands are guaranteed two guest tickets for their ceremony once you have registered. We must abide by the Cathedral’s fire regulations which require every guest to be allocated a seat inside the Cathedral. This includes children and babies.
In case you are accompanied by a carer on the day of the Graduation and require an additional ticket please do contact us at email@example.com. Please note that any request will be reviewed and supporting evidence will be required.
Should you have any guests travelling from overseas, we would encourage them not to book flights before you have received official confirmation of your award. The university will not be held responsible for any costs incurred by your guests.
Should your guests require proof of travel please contact firstname.lastname@example.org after you have registered.
Are there any COVID-19 Restrictions in Place?
We will follow Government’s guidance at the time. Further details will be published closer to the Graduation dates.
Are children allowed to attend the ceremony?
We advise that the ceremony is unsuitable for children under ten.
To ensure the safety of all guests, in no circumstances can a child be seated on a guest’s lap. Any guests under the age of 16 must be accompanied by an adult.
Please note: any child regardless of age will require a ticket, this includes infants in pushchairs to comply with fire regulations in the Cathedral. Graduands and guests are seated separately in the cathedral.
Due to the size of the ceremonies we are unable to offer extra tickets. The event will be livestreamed from our website to allow your friends and family to watch you graduate from home. There will be no venue on campus for additional guests so we would advise extra guests not to come on campus.
How long does each ceremony last?
Each ceremony lasts for approximately one hour.
What happens if I arrive late?
We suggest you arrive at Coventry University at least two and a half hours before your ceremony start time (please check the schedule for ticket desk opening times). Any latecomers will not be permitted into the ceremony and due to the nature of how the ceremonies work you cannot be given the option to attend a later ceremony. We will not delay the ceremony for you. Please be considerate to your fellow graduands and procedures during the graduation ceremony.
The ticket desk will close 30 minutes before the start time of each ceremony. If you arrive after this time you will not be allowed access to the ceremony.
The doors to the Cathedral will close 15 minutes before the start time of each ceremony and we reserve the right to refuse entry at this point even if you have your tickets as we have to ensure we are ready to commence at the appropriate time.
We look forward to seeing you and hope you have an enjoyable day!
In the event that any or all of the Graduation ceremonies have to be cancelled, rescheduled or postponed, Coventry University cannot be held responsible for any costs incurred.
Coventry University graduation ceremonies are considered to be public events. There may be a university photographer present and by attending you give us permission to use any general crowd photos you appear in for marketing purposes.
Coventry University does not accept responsibility and expressly excludes liability to the fullest extent permitted by law for:
- Any loss or damage to any personal property left unattended during an event organised by the university unless caused by the negligence of the university or its employees; or
- Death or any personal injury suffered by you at a university event unless caused by the negligence of the university or its employees.
- We understand graduation can be a very stressful event for you and your guests. However, our staff work extremely hard to try and make it a pleasant experience for everyone involved. We will not tolerate verbal or physical abuse of staff and if this occurs we have the right to remove you and your guest from the graduation event and campus. The University Group will not be liable for expenses occurred attending the event by you or your guests.
Due to this being an indoor event there may be COVID-19 restrictions in place at that time. Please keep checking the website so you know what these are before attending the event. If you do not comply with COVID-19 restrictions which are in place at the time the University has the right to refuse you and your guests entry to the event. The University cannot be held responsible for any costs incurred.