Graduation FAQs

Graduation FAQs

Am I eligible to attend a graduation ceremony?

All students who are registered on the final year of their course will be sent an email to their university email account inviting them to register.

You will not be eligible to attend the graduation ceremony this year if your Assessment Board determines that you have not met the requirements of a Coventry University award or you intend to enrol on a further stage of your course (e.g. a top-up to honours).

If you are not accepting an award you have been offered and are continuing on your course you must inform both your Registry team and Academic Registry in writing within seven days of the notification of your results. If you have not informed your Registry within seven days and you do not re-enrol before the enrolment deadline, your award will be conferred at the next opportunity.

I am not sure if I have any outstanding debts to the university, should I check?

Yes. Any student who has an outstanding debt to CU Coventry will not be allowed to attend the graduation ceremony nor to receive their certificate, so you should rectify this at least one month before the ceremony. Contact the Finance Team on 024 7765 2266 or email debt.cuc@coventry.ac.uk.

Can I still attend if I have an appeal in progress?

No. If your appeal is still in progress you will not be able to attend the Graduation Ceremony, as attendance will indicate agreement with your award. Contact appeals.cuc@coventry.ac.uk for more information.

How will my name be printed on my Certificate and Diploma Supplement?

Your name will appear exactly as it is on your student record. If your name is incorrect or you wish to add a middle name you must provide Academic Registry with a copy of your passport or birth certificate, to enable us to correct your name before the deadline for registration.

When will I receive my degree certificate?

You cannot receive your degree certificate before your award has been legally conferred at a graduation ceremony. However, if you would like a copy of your final year results letter before the ceremony, you can print your results from SOLAR.

Certificates are posted by standard post within UK and Europe, and by DHL to overseas.

You should allow up to an additional three weeks for delivery to a UK address, or up to six weeks for delivery to an address outside of the UK before contacting us via email graduation.reg@coventry.ac.uk to report that your certificate has not been received.

Please note that the University is not responsible for any certificates not received by post.

If this happens and you require a replacement then you must order via the online shop and pay the appropriate fee.

If your certificate is returned to us because you’ve given an incorrect address and you want us to resend it via DHL, then you will need purchase DHL postage.

HEAR (Higher Education Achievement Report)

From April 2020, the university will no longer be issuing paper diploma supplements at graduation. We now have a new system which allows you to follow your academic progress with a new digital diploma supplement called a HEAR (Higher Education Achievement Report).

You can register, view and print a copy of your HEAR at any time. You can you can also share it electronically with employers or other universities that you might want to study with.

To get access to your HEAR, all you need to do is:

  1. Visit HEAR (Higher Education Achievement Report)
  2. Log-in
  3. Re-set your user name and password (best to use your personal email address so that you can “take” your HEAR with you when you leave)
  4. View your Higher Education Achievement Report

When do I need to register for my virtual graduation celebration?

You will be sent an invitation by the Graduation Team in advance of your ceremony date. During the virtual online celebration, there will be an opportunity for you to appear on screen with your friends and peers to celebrate your successes.

The deadline for registering will be indicated in this invitation.

How do I get involved?

Eligible graduates will be contacted via their University email address with full details on how to register for the event. If you haven’t received an email and think you are eligible to attend please email graduation.reg@coventry.ac.uk.

Why is graduation cancelled and not postponed until a later date?

We graduate over 11,000 students a year, across 30 events. Each graduation involves at least 100 staff and a number of external partners. As it is likely that restrictions for mass gatherings will remain in place for some time, we are holding virtual graduations in place of in-person ceremonies. We don’t want your achievements and those of your cohort to go unrecognised or uncelebrated, and by holding a virtual graduation we are able to recognise your achievements now and also acknowledge the unique circumstances we find ourselves in. However, we really hope that you will be able to come together with your classmates in the future and celebrate in person, and are committed to making this possible once we are able.

When will we be able to celebrate together?

Unfortunately, we can’t answer this. No one knows how long mass gatherings will be restricted for, but we will be exploring the options available for an in-person celebration.

Can I wait until the university is able to hold graduation events again?

Due to the size and complexity of our events we can’t allow students to roll-over or defer their graduation. However, we really hope that you will be able to come together with your classmates in the future and celebrate in person, and are committed to making this possible once we are able.

Does this mean that I won’t get an in-person graduation ceremony?

As we are unable to hold physical events, your graduation is being held virtually instead of in the cathedral. You will still have the opportunity to hire a gown and have your name read out by an orator. Your name will be read with your classmates, and your friends and family will be able to watch it live via our university website. We will be exploring the options available for an in-person celebration for when mass gatherings are possible again.


If I go to my virtual graduation does that mean that I won’t be able to celebrate with my classmates in the future?

We really hope that you will be able to come together with your classmates in the future and celebrate in person. We know how much it means to celebrate your achievements so we are holding virtual graduations in place of the in-person event you would have attended if COVID-19 restrictions weren’t in place. Attending a virtual graduation won’t stop you from attending an in-person celebration should one become possible in the future.

Why don’t you run socially distanced in-person graduations?

We have explored all options available to us in line with government rules and guidelines. Unfortunately the scale of our events mean that this isn’t possible. We graduate over 11,000 students a year, across 30 ceremonies. Each graduation involves at least 100 staff and number of external partners. They really are mass events and it is likely that restrictions will remain in place for some time or in some form.

Does this mean I won’t get to wear a gown or have photos taken?

Not at all, as a graduate of Coventry University Group you will be able to hire or purchase a gown from our official gown supplier Ede and Ravenscroft. They also have professional photographers based around the country who may be able to come to your location to take photographs if government restrictions allow at the time.

When will my virtual graduation take place?

Students who received their award between October 2020 and January 2021, and were due to attend April 2021 ceremonies, will attend virtual graduations the week commencing 12 April 2021; we will email you shortly with details of how to register.

Students who received their award between February 2020 and September 2020, and were due to attend a celebration in 2020, will attend virtual graduations during the weeks commencing 22 March and 29 March 2021; we will email you shortly with details of how to register.
Students who were due to graduate in October and November 2020 have already attended their virtual graduations.

What did students say about their virtual graduation?

“I am just getting in touch to say that my virtual graduation has passed and was a fabulous event! I very much enjoyed it!”

“I was so happy to attend the event virtually. I watched it with my family and I was so pleased that the Dean pronounced my full name perfectly without coaching.”

“Just wanted to say thank you for organising the virtual ceremony. It was a nice way to round off my master's degree and I enjoyed it. I felt a sense of achievement and pride and it was great to see other graduates.”

“I thought the online ceremonies were fab!”

Disclaimer

In the event that any or all of the Graduation ceremonies have to be cancelled, rescheduled or postponed, Coventry University cannot be held responsible for any costs incurred.

Coventry University graduation ceremonies are considered to be public events. On the day of the ceremony, the programme will list the names and the Faculties of all graduates attending the ceremony.

Coventry University does not accept responsibility and expressly excludes liability to the fullest extent permitted by law for:

  • Any loss or damage to any personal property left unattended during an event organised by the university unless caused by the negligence of the university or its employees; or
  • Death or any personal injury suffered by you at a university event unless caused by the negligence of the university or its employees.

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