All students who are enrolled on the final year of their course and are eligible, will normally be sent an email to their university email account inviting them to register. This is a provisional registration subject to not being blocked by the University and your award being released officially to SOLAR by 8 August 2025 (TBC for Nursing students). Results released via AULA or other platforms are not official results.
You will not be eligible to graduate if:
- You have outstanding resits determined by the Progression and Award Board.
- You intend to enrol on a further stage of your course (e.g. a top-up to honours).
- You have an appeal in progress.
- You have outstanding debt (blocked or excluded).
If you have any outstanding debt that has not cleared by 11h August 2025, or you are blocked at any point after the registration deadline, but prior to the graduation ceremony, you will not be eligible to attend and should ignore your registration email. Once the debt has been cleared, you will be able to register for the ceremony in 2026.
If you are not accepting an award you have been offered and are continuing on your course, you must inform your Registry team in writing within seven days of the notification of your results. If you have not informed Registry within seven days and you do not re-enrol before the enrolment deadline, your award will be conferred at the next opportunity
Certificates will not be given to you during your graduation event. If you are yet to receive your award certificate, please note that certificates will be posted following your ceremony. It is therefore important that we have your correct address, so please be sure to update your correspondence address on SOLAR by no later than 11 August 2025. You must remember to keep your contact details updated after you’ve finished your course.
Your correspondence address is where you want your post sent to and it may be different to your term time or home address, so be sure to update the correct one; there is a tick box at the bottom of the screen on SOLAR.
| Country | Courier | Delivery Time |
|---|---|---|
| UK | Royal Mail | Up to 3 weeks |
| Europe | Air-Mail | Up to 6 weeks |
| Rest of world | DHL | Up to 6 weeks |
If you have not received your certificate within 6 weeks, please contact Registry via email at graduation.reg@coventry.ac.uk to report this.
Please note that it is not permitted for someone to collect your certificate on your behalf as it is a legal document, even if that person has written consent to do so.
Please note The University Group is not responsible for any certificates not received by post due to an incorrect address.
If this happens and you require a replacement then you must submit an order via the online shop and pay the appropriate fee.
Please note you cannot receive your degree certificate before your award has been legally conferred and we do not provide electronic certificates. If you need evidence of your award for employment or further study then employers/embassies etc. can request an award verification via HEDD or you can share your HEAR with them (see below).
Higher Education Achievement Report
- The HEAR is an electronic system which allows you to follow your academic progress with a digital diploma supplement called a Higher Education Achievement Report (HEAR). This is your official transcript which you can share electronically with employers or other universities that you might want to study with. If you have not registered all you need to do is: Visit HEAR (Higher Education Achievement Report). You are NOT provided with a printed copy of your HEAR/Transcript.
- Log in.
- Reset your username and password (best to use your personal email address so that you can “take” your HEAR with you when you leave)
- View your Higher Education Achievement Report.
If you would like to know more about it, then take a look at our FAQs.
Your name will appear exactly as it is on your student record. If your name is incorrect or you wish to add a middle name you must provide Academic Registry with a copy of your passport or birth certificate.
Please email from your student email account, to enable is to correct your name.
The deadline for name changes is: 11 August 2025 for any student awarded after the 16 April 2025.
Important: After the registration deadline we are unable to make any name amendments.
Contact Academic Registry: graduation.reg@coventry.ac.uk.
Yes. Any student who has an outstanding debt to the university will not be allowed to attend the graduation ceremony nor will receive their certificate.
If you have any outstanding debt that has not cleared by 11 August 2025, you will not be eligible to attend October 2025 graduation and should ignore your registration email.
Please note that payments can take up to five working days to go through the system, so if you make payment on the final day of the above deadline it may still be too late. You will also not be allowed to attend graduation, even if you registered, and the block has been entered after the registration deadline but before the ceremony.
A registration confirmation does not mean you have no outstanding debt or are eligible to graduate.
For any further queries please visit the finance page.
If your debt is cleared 12 months after your award was released to SOLAR, please contact Academic Registry via email at gradaution.reg@coventry.ac.uk, to confirm your block has been removed.
No. If your appeal is still in progress or not concluded prior to the registration deadline your award will not be legally conferred and you will not be able to have your certificate or attend the graduation event.
No, normally students cannot defer their ceremony. However, if there are exceptional circumstances then you can make a request. Exceptional circumstances, for example, would be hospitalisation or deployment if you are in the armed forces. You would need to send a request to graduation.cug@coventry.ac.uk stating why you are requesting a deferral and provide formal third-party evidence. This must be done prior to the registration deadline. You will be notified of the decision once it has been considered.
As a member of our alumni community, you will receive regular news about events, reunions and ways to get involved. This includes career assistance, mentoring programmes and further opportunities in work or study. You will also have access to our exclusive alumni platform where you can reconnect with others, share memories, volunteer to mentor others and post and search for jobs and internships.
The CU Scarborough ceremony will take place on Wednesday 1 October 2025 at Scarborough Spa, South Bay, Scarborough, YO11 2HD.
Please note that once you are in the venue you must remain throughout the ceremony. You are not permitted to leave once your name has been read out. You are issued with wristband which confirms your allocated seat. You are required to remain in that numbered seat as this ensures your name is called out at the appropriate time. If you move from this seat during the ceremony your name will not be read out and you will not be permitted to go up on to the stage.
Gowns, hoods and hats must be ordered online via the Academic Hub.
The deadline for ordering gown hire is 15 September 2025. Therefore, make sure to order your gown before this deadline to avoid higher charges and limited availability.
Coventry University is not able to assist with gown orders or questions, therefore contact Ede & Ravenscroft directly for further information.
- Contact: Graduation Services
- Telephone: +44(0)1223 734759
- Email: student@edeandravenscroft.com
There will be a small number of gowns available to hire on the day, but these cost more and there is no guarantee of availability. You are strongly advised to book your gown in advance.
Upon arrival to the venue you will be provided with a registration pack which will include your wristband with allocated seat number as well as your guest’s wristbands. Remember to bring some photographic ID (ideally your Student ID card).You must collect your registration pack before collecting your gown.
Hired gowns are collected on the day of your ceremony please bring your gown hire receipt with you.
The registration desk will open approximately two hours in advance of the ceremony start time and will close at least 45 minutes before the start of the ceremony. If you fail to register on arrival to the venue on time, you will not be permitted to attend your ceremony.
Each graduand is guaranteed two guest tickets, provided these are purchased before the registration deadline. This is to ensure that all graduands can bring the same number of guests to the ceremony and to make the process fair for everyone.
Additional guest tickets may be released prior to the ceremony, dependent on guest numbers. Students will be alerted to this via email by 17 September 2025. Please do not contact us about extra tickets as we will not be able to provide any information prior to the alert email. If you have not received an email by 18 September 2025, then no extra tickets are available.
Graduating students' tickets are free of charge. Guest tickets are £25 (inc. VAT) per ticket.
You will be able to purchase your guest tickets on the Ede & Ravenscroft website.
After the registration deadline, students that have purchased guest tickets but are no longer eligible to attend graduation, will receive a refund. Refunds will be processed in accordance with the Graduation Ticket Refund Procedure.
All guests, including children and babies, must have a ticket as we have to abide by the venues fire regulations. All guest that are capable must sit in a seat and remain seated throughout the ceremony.
If you or one of your guests require a career, please email graduation.cug@coventry.ac.uk, providing third party medical evidence. Requests must be made by no later than 5 September 2025. The request will be reviewed, and you will be notified of the decision.
We advise that the ceremony is unsuitable for children under 10, as this is a formal event and everyone must stay seated and remain throughout.
For everyone's safety, under no circumstances can a child be seated on a guest’s lap. Any guests under the age of 16 must be accompanied by an adult.
Important: To comply with the venues fire regulations, any child regardless of age will require a ticket, including infants in pushchairs. Graduates and guests are seated separately. If you are a graduate, you must therefore have one guest with you who is at least 18 years of age to remain with the child.
Any guests under the age of 16 must be accompanied by an adult at all campus locations. If a child is found unaccompanied, the police will be called in line with safeguarding regulations.
Should you have any guests travelling from overseas, we would encourage them not to book flights until you have received official confirmation of your award on SOLAR. The university will not be held responsible for any costs incurred by your guests.
If your guests require an invitation letter for visa purposes, please email engagement@coventry.ac.uk after you have registered your attendance. Please do not email the graduation team as we cannot assist with these letters.
Each graduand is guaranteed two guest tickets, provided these are purchased by the registration deadline. This is to ensure that all graduands can bring the same number of guests to the ceremony and to make the process fair for everyone.
Additional guest tickets may be released prior to the ceremony, dependent on guest numbers. Students will be alerted to this via email. Please do not contact us about extra tickets as we will not be able to provide any information prior to the alert email. If you have not received an email by 18 September 2025, then no extra tickets are available.
Each ceremony lasts for approximately one hour.
We suggest you arrive at the venue at least two and a half hours before your ceremony start time.
The registration desk will close at least 45 minutes before the start time of each ceremony. If you arrive after this time, it will be too late for you to attend that ceremony. Anyone arriving after the registration desk has closed will have had their name removed from the order of proceedings. The University Group is not responsible for any costs incurred as a result of people arriving late and is not obliged to allow you to attend a later ceremony.
The doors to the venue will close 30 minutes before the ceremony start time ceremony. If you have collected your registration pack, on time, but then arrive late to the ceremony, we reserve the right to refuse entry at this point to ensure the ceremony starts on time.
We look forward to seeing you and hope you have an enjoyable day!
In the event that any or all of the Graduation ceremonies have to be cancelled, rescheduled or postponed, Coventry University Group cannot be held responsible for any costs incurred.
Coventry University Group graduation ceremonies are considered to be public events. There may be a university photographer present and by attending you give us permission to use any general crowd photos you appear in for marketing purposes.
Coventry University Group does not accept responsibility and expressly excludes liability to the fullest extent permitted by law for:
- Any loss or damage to any personal property left unattended during an event organised by the university unless caused by the negligence of the university or its employees; or
- Death or any personal injury suffered by you at a university event unless caused by the negligence of the university or its employees.
The Coventry University Group has the right to refuse you and your guests entry to the event if you are late or if you are abusive to staff or other guests attending the event. The registration desk will close 45 minutes prior to the start of the ceremony. If you arrive after this time you will not be permitted entry to that ceremony. The University is not obliged to offer you an alternative ceremony under these circumstances.
Once you have collected your tickets you must ensure you enter the venue 30 minutes before the event is due to start. If you do not arrive 30 minutes in advance the doors will be closed and you will not be permitted to enter. This is to avoid disruption to graduates and guests who have arrived on time and are seated waiting for the event to begin. The University cannot be held responsible for any costs incurred.
