Our Approach to Sub-contracting

Coventry University will plan and authorise apprenticeship programmes with the intention of delivering all parts of the programme itself. However, this may not always be possible and, in such circumstances, the University may agree to subcontract the delivery of any part of an apprenticeship. The University will comply with ESFA funding rules when dealing with sub-contracting and management of apprenticeships.

It is a government requirement that all apprentices must have achieved relevant Level 2 qualifications, as defined by the ESFA, in English and Maths prior to completion of the apprenticeship programme. Some applicants to the University’s apprenticeship programme will have already satisfied this requirement but others may have not. Where this is the case, the University will subcontract the delivery of Level 2 qualifications for English and Maths.

Sub-contracting may also occur when there it is a contractual requirement with the employer that part of the delivery of the apprenticeship is subcontracted to them or if the University does not have the in-house expertise or capacity to deliver an essential part of the apprenticeship.

Where any element of the programme, including English and Maths, is sub-contracted to the employer or another provider, they must be either a Main or Supporting Provider on ESFA’s register of Apprentice Training Providers or a registered Employer Provider.

The University is committed to delivering high quality teaching and learning for apprentices and works closely with employers and sub-contractors to manage the relationship and the quality of external provision. The University also reviews the performance of sub-contractors and provides administrative support functions.

Where sub-contracting is required, the decision to subcontract will be discussed with the employer before entering into a sub-contract arrangement. The arrangement will be recorded in a legal contract for services with the employer, eligible for the period from when the contract commences until the planned completion date of an apprenticeship. At all times Coventry University will lead the employer relationship.

All sub-contracting will comply with: ESFA Apprenticeship and Performance Management Rules for Training Providers; May 2017 to July 2018, Version 6; ESFA Funding rules for training providers, August 2018 to July 2019, Version 1; ESFA Apprenticeship and Performance Management Rules for Main Providers; August 2019 to July 2020, Version 1; Any updates to ESFA rules published after these dates; Ofsted’s Inspection framework for FE and Skills.

Payment to employer providers will be made to cover direct costs only as required in the ESFA funding rules. Employers subcontracted to deliver part of an apprenticeship must evidence the direct costs of their delivery in order to claim payment.

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