FAQ’s | Graduation | CULC

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Frequently Asked Questions

Am I eligible to attend a graduation ceremony?

This information is only relevant to students who may be eligible for an award from Coventry University London. Only students who have completed their full course of studies, passed all their assessments, and discharged all financial responsibilities to Coventry University London by the specified dates are eligible to attend Graduation.

When do I need to register for my graduation ceremony?

You will be sent an invitation by the Events & Graduation Team at Coventry University London to your student email address. The deadline for registering will be indicated in this invitation.

You must register for yourself and your guests before the deadline to be allowed to attend. Please note: Your final award and grade will not be confirmed until after registration for the ceremony has closed, so you must make a decision as to whether you will attend before your results are published.

Can I still attend if I have an appeal in progress?

If your appeal is still in progress you will not be able to attend the Award Ceremony. For more information please contact the Registry team on registry@culc.coventry.ac.uk.

What happens if I am not able to attend the ceremony; can I attend a future ceremony?

Even if you cannot attend the ceremony you will be asked to complete the online form in the invitation email and confirm that you will not be attending. Failure to inform us that you are not attending may result in your certificate not being posted to you.

If you do not wish to attend a ceremony when you receive your invite you cannot defer to the next set of ceremonies. You are only permitted to attend the ceremony that you have been invited to.

If your plans change and you can no longer attend your ceremony, it is imperative that you inform the Graduation Team by emailing graduation@culc.coventry.ac.uk.

How do I extend my visa to attend the ceremony?

If your student visa has expired, or you have left the UK, you’ll require a visa to visit London. Please read this document to discover how to apply for a visitor visa for yourself and/or any guest attending the ceremony.

What happens if I am late for my ceremony?

It is compulsory for all students to arrive on time for your ceremony.  The ticket desk will close 45 minutes before the start time of each ceremony. Any arrivals after this time will not be allowed to take part in the ceremony.

Do I need to bring ID with me?

Yes. You must bring your student ID card to collect your tickets and register your attendance on the day.

How many guests am I allowed to invite?

Each graduand can purchase up to two guest tickets each. This is to ensure that all graduands can bring the same number of guests to the ceremony and to make the process fair for everyone. Additional guest tickets may be released prior to the ceremony, dependent on guest numbers. Students will be alerted to this via email

Graduating students' tickets are FREE of charge. Guest Tickets are £25 (inc VAT) per ticket. You will be able to reserve your guest tickets at Ede & Ravenscroft – www.edeandravenscroft.com by following the on-screen instructions

Where should I meet my guests at the Graduation venue?

If you and your guests do not arrive together at the ceremony, it’s best to meet outside the venue and go in together. As once your guests arrive they will be expected to take a seat straight away in the main hall. Your graduands and guest tickets will be allocated to you at the registration table.

Will I be allowed to sit with my guests?

No. Seats for graduands are allocated and labelled at the front of the Great Hall; guests are seated at the back of the hall. Graduands must sit in their allocated seats.

Are children allowed to attend the ceremony?

Whilst we do allow well-behaved children to attend, we advise that the ceremony is unsuitable for children under 2 years of age. If a child does attend as a guest, please ensure that they are accompanied by another adult as they will not be allowed to sit with a graduand.

Please note: any child regardless of age will require a ticket to comply with fire regulations. 

Can I bring luggage with me? 

For security reasons please only bring small bags with you since larger bags and holdalls will not be permitted.