Graduation FAQs

Am I eligible to attend a graduation ceremony?

This information is only relevant to students who may be eligible for an award from Coventry University London. Only students who have completed their full course of studies, passed all their assessments, and discharged all financial responsibilities to Coventry University London by the specified dates are eligible to attend Graduation.


When do I need to register for my graduation ceremony?

You will be sent an invitation by the Graduation Team at Coventry University London in advance of your ceremony date. This will be sent in plenty of time for you to make your travel arrangements.

The deadline for registering will be indicated in this invitation. You must register for yourself and your guests before the deadline to be allowed to attend. 

Please note: Your final award and grade will not be confirmed until after registration for the ceremony has closed, so you must make a decision as to whether you will attend before your results are published.


Can I still attend if I have an appeal in progress?

If your appeal is still in progress you will not be able to attend the award ceremony. For more information please contact the Registry team on registry@culc.coventry.ac.uk.


What happens if I am not able to attend the ceremony; can I attend a future ceremony?

If you do not wish to attend a ceremony when you receive your invite, you cannot defer to the next set of ceremonies. You are only permitted to attend the ceremony that you have been invited to.

If your plans change and you can no longer attend your ceremony, it is imperative that you inform the Graduation Team by emailing graduation@culc.coventry.ac.uk.


How do I extend my visa to attend the ceremony?

If your student visa has expired, you will require a visa to visit London. Please read this document to discover how to apply for a visitor visa for yourself and/or any guests attending the ceremony.

Please contact visahelp@culc.coventry.ac.uk for all questions about visas.


What should I wear?

The dress code for graduation is formal.


Do I need to get a gown?

All students must wear a gown to participate in the ceremony. Gowns can be rented or purchased from the Ede & Ravenscroft website.


Where do I collect my tickets?

All tickets will be available for collection from the registration desk at the Guildhall on the day of Graduation.

Please bring your student ID with you – you will need it to collect your tickets!


What happens if I am late to my ceremony?

It is compulsory for all students to arrive on time for their ceremony.  The ticket desk will close 60 minutes before the start time of each ceremony.

Any arrivals after this time will not be allowed to take part in the ceremony.


How many guests am I allowed to invite?

Each graduand is guaranteed two guest tickets, provided these are purchased by the registration deadline. This is to ensure that all graduands can bring the same number of guests to the ceremony and to make the process fair for everyone.

Additional guest tickets may be released prior to the ceremony, dependent on guest numbers. Students will be alerted to this via email.

Graduating students' tickets are FREE of charge. Guest Tickets are £25 (inc VAT) per ticket. You will be able to purchase your guest tickets on the Ede & Ravenscroft website.


Where should I meet my guests at the Graduation venue?

If you and your guests are travelling to the ceremony separately, it would be best to meet outside the venue. Please ask guests to meet you at the Guildhall Art Gallery entrance on Gresham Street.


Will I be allowed to sit with my guests?

No. Seats for graduands are allocated and labelled at the front of the Great Hall; guests are seated at the back of the hall. Graduands must sit in their allocated seats.


Are children allowed to attend the ceremony?

Whilst we do allow well-behaved children to attend, we advise that the ceremony is unsuitable for children under 2 years of age. If a child does attend as a guest, please ensure that they are accompanied by another adult as they will not be allowed to sit with a graduand.

Please note: any child regardless of age will require a ticket to comply with fire regulations.


Can I bring luggage with me?

For security reasons please only bring small bags with you since larger bags and holdalls will not be permitted.


When do I need to register for my virtual graduation celebration?

You will be sent an invitation by the Graduation Team in advance of your ceremony date. During the virtual online celebration, there will be an opportunity for you to appear on screen with your friends and peers to celebrate your successes.

The deadline for registering will be indicated in this invitation.

How do I get involved?

Eligible graduates will be contacted via their University email address with full details on how to register for the event. If you haven’t received an email and think you are eligible to attend please email graduation.culc@coventry.ac.uk.

Why is graduation cancelled and not postponed until a later date?

We graduate over 11,000 students a year, across 30 events. Each graduation involves at least 100 staff and a number of external partners. As it is likely that restrictions for mass gatherings will remain in place for some time, we are holding virtual graduations in place of in-person ceremonies. We don’t want your achievements and those of your cohort to go unrecognised or uncelebrated, and by holding a virtual graduation we are able to recognise your achievements now and also acknowledge the unique circumstances we find ourselves in. However, we really hope that you will be able to come together with your classmates in the future and celebrate in person, and are committed to making this possible once we are able.

When will we be able to celebrate together?

Unfortunately, we can’t answer this. No one knows how long mass gatherings will be restricted for, but we will be exploring the options available for an in-person celebration.

Can I wait until the university is able to hold graduation events again?

Due to the size and complexity of our events we can’t allow students to roll-over or defer their graduation. However, we really hope that you will be able to come together with your classmates in the future and celebrate in person, and are committed to making this possible once we are able.

Does this mean that I won’t get an in-person graduation ceremony?

As we are unable to hold physical events, your graduation is being held virtually instead of in the cathedral. You will still have the opportunity to hire a gown and have your name read out by an orator. Your name will be read with your classmates, and your friends and family will be able to watch it live via our university website. We will be exploring the options available for an in-person celebration for when mass gatherings are possible again.


If I go to my virtual graduation does that mean that I won’t be able to celebrate with my classmates in the future?

We really hope that you will be able to come together with your classmates in the future and celebrate in person. We know how much it means to celebrate your achievements so we are holding virtual graduations in place of the in-person event you would have attended if COVID-19 restrictions weren’t in place. Attending a virtual graduation won’t stop you from attending an in-person celebration should one become possible in the future.

Why don’t you run socially distanced in-person graduations?

We have explored all options available to us in line with government rules and guidelines. Unfortunately the scale of our events mean that this isn’t possible. We graduate over 11,000 students a year, across 30 ceremonies. Each graduation involves at least 100 staff and number of external partners. They really are mass events and it is likely that restrictions will remain in place for some time or in some form.

Does this mean I won’t get to wear a gown or have photos taken?

Not at all, as a graduate of Coventry University Group you will be able to hire or purchase a gown from our official gown supplier Ede and Ravenscroft. They also have professional photographers based around the country who may be able to come to your location to take photographs if government restrictions allow at the time.

When will my virtual graduation take place?

Students who received their award between October 2020 and January 2021, and were due to attend April 2021 ceremonies, will attend virtual graduations the week commencing 12 April 2021; we will email you shortly with details of how to register.

Students who received their award between February 2020 and September 2020, and were due to attend a celebration in 2020, will attend virtual graduations during the weeks commencing 22 March and 29 March 2021; we will email you shortly with details of how to register.
Students who were due to graduate in October and November 2020 have already attended their virtual graduations.

What did students say about their virtual graduation?

“I am just getting in touch to say that my virtual graduation has passed and was a fabulous event! I very much enjoyed it!”

“I was so happy to attend the event virtually. I watched it with my family and I was so pleased that the Dean pronounced my full name perfectly without coaching.”

“Just wanted to say thank you for organising the virtual ceremony. It was a nice way to round off my master's degree and I enjoyed it. I felt a sense of achievement and pride and it was great to see other graduates.”

“I thought the online ceremonies were fab!”

Disclaimer

In the event that any or all of the Graduation ceremonies have to be cancelled, rescheduled or postponed, Coventry University cannot be held responsible for any costs incurred.

Coventry University graduation ceremonies are considered to be public events. On the day of the ceremony, the programme will list the names and the Faculties of all graduates attending the ceremony.

Coventry University does not accept responsibility and expressly excludes liability to the fullest extent permitted by law for:

  • Any loss or damage to any personal property left unattended during an event organised by the university unless caused by the negligence of the university or its employees; or
  • Death or any personal injury suffered by you at a university event unless caused by the negligence of the university or its employees.

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