Graduation at Coventry University Wrocław

All students who are enrolled on the final year of their course and are eligible, will normally be sent an email to their university email account inviting them to register. This is a provisional registration subject to not being blocked by the university on or after Monday 1st June 2025 and your award being released officially on SOLAR by 1st of August 2025. Results released via AULA or other platforms are not official results.

You will not be eligible to graduate if: 

• You have outstanding resits determined by the Progression and Award Board. 

• You intend to enrol on a further stage of your course (e.g. a top-up to honours). 

• You have an appeal in progress. 

• You have outstanding debt (blocked or excluded). 

If you have any outstanding debt that has not cleared by 15 July 2025, or you are blocked at any point after the registration deadline, but prior to the graduation ceremony, you will not be eligible to attend and should ignore your registration email. Once the debt has been cleared, you will be able to register for the ceremony in 2026. 

If you are not accepting an award you have been offered and are continuing on your course you must inform your Registry team in writing within seven days of the notification of your results.
If you have not informed Registry within seven days and you do not re-enrol before the enrolment deadline, your award will be conferred at the next opportunity.

Certificates will be given to you during your graduation event. All certificates not collected on the day will be posted following your ceremony. It is therefore important that we have your correct address, so please be sure to update your correspondence address on SOLAR by no later than 1^st June 2025

You must remember to keep your contact details updated after you’ve finished your course.

Your correspondence address is where you want your post sent to and it may be different to your term time or home address, so be sure to update the correct one; there is a tick box at the bottom of the screen on SOLAR.

You should allow up to six weeks, following the event, for delivery to an address outside of the UK before contacting us via email graduation.reg@coventry.ac.uk to report that your certificate has not been received.

Please note that it is not permitted for someone to collect your certificate on your behalf as it is a legal document, even if that person has written consent to do so.

Please note Coventry University Group is not responsible for any certificates not received by post due to an incorrect address.

If this happens and you require a replacement then you must submit an order via the online shop  and pay the appropriate fee.

Please note you cannot receive your degree certificate before your award has been legally conferred and we do not provide electronic certificates. If you need evidence of your award for employment or further study then employers/embassies etc. can request an award verification  via HEDD or you can share your HEAR with them (see below).

Higher Education Achievement Report

1. The HEAR is an electronic system which allows you to follow your academic progress with a digital diploma supplement called a HEAR (Higher Education Achievement Report). This is your official transcript which you can share electronically with employers or other universities that you might want to study with. If you have not registered all you need to do is: Visit HEAR (Higher Education Achievement Report). You are NOT provided with a printed copy of your HEAR/Transcript.
2. Log in
3. Reset your username and password (best to use your personal email address so that you can “take” your HEAR with you when you leave)
4. View your Higher Education Achievement Report.

Your name will appear exactly as it is on your student record. If your name is incorrect or you wish to add a middle name you must provide Academic Registry with a copy of your passport or birth certificate.

Please email from your student email account, to enable us to correct your name.

Important: After the registration deadline we are unable to make any name amendments.

Contact Academic Registry: graduation.reg@coventry.ac.uk 

Yes. Any student who has an outstanding debt to the university will not be allowed to attend the graduation ceremony nor will receive their certificate.

If you have any outstanding debt that has not cleared by 1st June 2025, you will not be eligible to attend September 2025 graduation and should ignore your registration email. 

Please note that payments can take up to ten working days to go through the system, so if you make payment on the final day of the above deadline it may still be too late. You will also not be allowed to attend graduation, even if you registered, and the block has been entered after the registration deadline but before the ceremony.  

A registration confirmation does not mean you have no outstanding debt or are eligible to graduate. 

For any further queries please visit finance page. 

If your debt is cleared 12 months after your award was released to SOLAR, please contact Academic Registry via email at gradaution.reg@coventry.ac.uk, to confirm your block has been removed. 

No. If your appeal is still in progress or not concluded prior to the registration deadline your award will not be legally conferred and you will not be able to have your certificate or attend the graduation event.

The Coventry University Wrocław graduation ceremony will take place on Friday 5 September 2025 at Wrocław Old Town Hall, Sukiennice 14/15, 50-029 Wrocław.

Please note that once you are in the venue you must remain throughout the ceremony. You are not permitted to leave once your name has been read out. You are issued with wristband which confirms your allocated seat number. You are required to remain in that numbered seat as this ensures your name is called out at the appropriate time. If you move from this seat during the ceremony your name will not be read out and you will not be permitted to go up on to the stage.

Gowns, hoods and hats must be ordered online via the Academic Hub

The deadline for ordering gown hire is 13th June. Therefore, make sure to order your gown before this deadline. The company will not have spare stock on the day so it is important you order by their deadline. If you do not order in advance there will not be a gown for you on the day.

Coventry University is not able to assist with gown orders or questions, therefore contact Ede & Ravenscroft directly for further information. 

Contact:
Telephone: 01223 734759 
Email: student@edeandravenscroft.com 

Upon arrival to the venue you will be provided with a registration pack which will include your wristband with allocated seat number. Remember to bring some photographic ID (ideally your Student ID card). You must collect your registration pack before collecting your gown.

Hired gowns are collected on the day of your ceremony please bring your gown hire receipt with you. The registration desk will open approximately two hours in advance of the ceremony start time and will close at least 45 minutes before the start of the ceremony. If you fail to register on arrival to the venue on time, you will not be permitted to attend your ceremony.

Hired gowns are collected on the day of your ceremony please bring your gown hire receipt with you. The registration desk will open approximately 2 hours in advance of the ceremony start time and will close at least 30 minutes before the start of the ceremony. If you fail to register on arrival to the venue on time, you will not be permitted to attend your ceremony.

All graduates are guaranteed two guest tickets for the ceremony. We therefore do not issue extra tickets unless you have additional needs see below.

We must abide by the venues fire regulations which require every guest to be allocated a seat inside the venue this includes children and babies. We do not advise children under the age of 10 attending as it is a very formal event. All guest that are capable must sit in a seat and remain seated throughout the ceremony. 

Please note that graduates and guests sit separately during the event so any child must be accompanied by a guest over 18 years of age. Children are not permitted to be left on their own under any circumstance.

Should you have any guests travelling from overseas, we would encourage them not to book flights or incur any transport costs before you have received official confirmation of your award. The Coventry University Group will not be held responsible for any costs incurred by your guests.

We advise that the ceremony is unsuitable for children under 10, as this is a formal event and everyone must stay seated and remain throughout. 

For everyone's safety, under no circumstances can a child be seated on a guest’s lap. Any guests under the age of 16 must be accompanied by an adult. 

Important: To comply with the venues fire regulations, any child regardless of age will require a ticket, including infants in pushchairs. Graduates and guests are seated separately. If you are a graduate, you must therefore have one guest with you who is at least 18 years of age to remain with the child. 

Any guests under the age of 16 must be accompanied by an adult at all campus locations. If a child is found unaccompanied, the police will be called in line with safeguarding regulations. 

Each ceremony lasts for approximately one hour.

We suggest you arrive at the venue at least two and a half hours before your ceremony start time.

The registration desk will close at least 45 minutes before the start time of the ceremony. If you arrive after this time, it will be too late for you to attend that ceremony. Anyone arriving after the registration desk has closed will have had their name removed from the order of proceedings. The University Group is not responsible for any costs incurred if you arrive late  and we are not obliged to allow you to attend a later ceremony.

The doors to the venue will close 45 minutes before the ceremony start time If you have collected your registration pack, on time, but then do not arrive at the ceremony on time, we reserve the right to refuse entry at this point to ensure the ceremony starts on time.

We look forward to seeing you and hope you have an enjoyable day!

Disclaimer

In the event that any or all of the Graduation ceremonies have to be cancelled, rescheduled or postponed, Coventry University Group cannot be held responsible for any costs incurred. 

Coventry University Group graduation ceremonies are considered to be public events. There may be a university photographer present and by attending you give us permission to use any general crowd photos you appear in for marketing purposes. 

Coventry University Group does not accept responsibility and expressly excludes liability to the fullest extent permitted by law for: 

• Any loss or damage to any personal property left unattended during an event organised by the university unless caused by the negligence of the university or its employees; or 

• Death or any personal injury suffered by you at a university event unless caused by the negligence of the university or its employees. 

The Coventry University Group has the right to refuse you and your guests entry to the event if you are late or if you are abusive to staff or other guests attending the event. The registration desk will close 30 45 minutes prior to the start of the ceremony. If you arrive after this time you will not be permitted entry to that ceremony. The University is not obliged to offer you an alternative ceremony under these circumstances. 

Once you have collected your tickets you must ensure you enter the venue45 minutes before the event is due to start. If you do not arrive 45 minutes in advance the doors will be closed and you will not be permitted to enter. This is to avoid disruption to graduates and guests who have arrived on time and are seated waiting for the event to begin. The University cannot be held responsible for any costs incurred.