1. Telling us the basics
We need to assess how well the objectives, values and working practices of the two partners align. We will provide an overview of Coventry University to the academic partner, and will need details of the academic partner back showing organisation, specific areas for collaboration and 5-year objectives. Partners do this by filling in a Prospective Partner form The Academic Partnership Board will review details on this form and move the proposal to the next stage of the process if criteria has been met.
2. Exploring the partnership further
A member of the University Senior Management Team, and a member of the Academic Partnership Unit will carry out a preliminary visit to the academic partner. They will meet with the Owners, Trustees or Governors of the proposed partner, and tour facilities there. Both parties can use this visit to explore the potential for collaboration and their expectations of for the partnership.
We will need to carry out due diligence, reviewing financial and legal status. In return, Coventry University will provide information so that the partner can carry out its own due diligence checks on us. We’ll be looking at:
- The last three years of audited accounts
- Financial forecasts for the organisation for proposed courses
- Detail on sources of organisational funding
- An overview of governance and management structures
- Government letters of approval if required
3. Working out a project plan
Staff from both partners will work together to prepare a project plan that looks at:
- Potential student numbers
- Academic staffing requirements
- Proposed fees
- Market research
- Marketing and communications plans
4. Getting approval from Coventry University committees
An Academic Partnership Manager (APM), along with representatives of a Faculty, will submit the project plan to strategic committees at Coventry University. The International Development Committee will assess the due diligence, business case and market integrity of project. The Course Advisory and Approval Panel (CAAP) will review the project academically. Both committees may make recommendations to change the project plan and, their approval is needed to take the proposal to the next stage.
Once a proposal has been approved, partners can market courses as ‘Subject to Approval’. The APM will start to draft the contract or programme agreement.
5. Hosting a visiting panel
Panels of Coventry University and external members will now visit the academic partner. These are to approve the academic partner proposed courses. Institutional approval normal takes a day. Course approval may take longer depending on the number of courses involved. This means a panel may need to visit for several days. Coventry University will provide the partner with detailed guidance and templates for these visits.
6. Starting enrolment
A senior manager from Coventry University will visit the partner to provide feedback and discuss any non-negotiable changes that have been made by the panel to the proposal. Once both partners agree, the contract can be signed. Students can then begin to enrol onto the collaborative programme.