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Graduation FAQs

Coventry University Awards

Am I eligible to attend a graduation ceremony?

Students who are expected to be eligible to attend a graduation ceremony will be sent an email to their University email account inviting them to register. This invitation will be sent to all students who are registered on the final year of their course. If you have not received your invitation to a ceremony and believe you are eligible, please contact us at graduation.reg@coventry.ac.uk.

If you intend to enrol on a further stage of your course (e.g. a top-up to honours) or your Assessment Board determines that you have not met the requirements of a Coventry University award, you will not be eligible to attend the graduation ceremony this year.

If you are not accepting your award and arecontinuing on your course you must inform both your Faculty Registry and Academic Registry in writing within 7 days of the notification of your results. If we have not heard from you within 7 days and you do not re-enrol before the enrolment deadline, your award will be conferred at the next appropriate graduation ceremony.

Can I still attend if I have an appeal in progress?

If your appeal is still in progress you will not be able to attend the Award Ceremony, as attendance will indicate agreement with the award.

Contact Academic Registry
graduation.reg@coventry.ac.uk

 

When will I be graduating?

All students that are receiving postgraduate awards and overseas students that are receiving undergraduate awards, whose results have been confirmed by 26 June 2015, may choose to register for the July 2015 awards ceremonies. Those students who do not register for July graduation will be included in the November 2015 graduation. In November 2015, all students who have completed their full programme of studies, passed all their assessments and discharged all financial responsibilities to the University will be included in the graduation ceremony.

Can I graduate in July if I have a resit assessment?

No. Any students who have an assessment during the resit period will instead be eligible to graduate in November because resit results will not be confirmed until after the July ceremonies.

 

When is my ceremony? 

You will be graduating alongside other students from your course. Please check the 2015 schedule to identify which ceremony your course has been allocated to. Whilst it is not possible to join a different ceremony, your award can be conferred in your absence and your certificate posted to you after the event if you cannot attend.

When do I have to register by?

 Your graduation is the culmination of your studies and is an important event for you. It is therefore important that you register your attendance for your designated ceremony via NOVA by the deadline given on the website.

Registration deadline for July ceremonies: 27 June 2015

Registration deadline for November ceremonies: 17 October 2015

Unfortunately, if you miss that deadline you will have to attend the next appropriate ceremony (see the current graduation schedule) as we are not able to accept any late registrations. So if you want to graduate with the rest of your course, you must make sure that you register in time. Providing you register your attendance on time your certificate and diploma supplement will be presented to you during the graduation ceremony.

Do I need to register if I am not attending my ceremony?

Yes. You must register online even if you wish your degree to be conferred in absentia.

 

What happens if I cannot attend my graduation ceremony?

If you are not able to or do not wish to attend a graduation ceremony, you must make sure that the University has your most up to date correspondence address, as that is the address where your certificate will be sent to. If you do not inform us of a change before the certificate is sent out, you will be charged if you later want the certificate sent to a different address. If you need to change your address, you can do this on SOLAR by no later than the date of your ceremony (for which, see the schedule).

Your certificate will be sent to your correspondence address in an A4 envelope within 3 weeks of the graduation ceremony. Please allow up to an additional 2 weeks for delivery to a UK address, or up to an additional 3 weeks for delivery to an address outside of the UK before contacting us via graduation.reg@coventry.ac.uk to report that your certificate has not been received.

Can I collect my graduation documents?

You may register to collect your certificate after the graduation if you are not attending the ceremony. 

Certificates from July 2015 graduation will be made available for collection from The Student Centre from Monday 27 July 2015 onwards.

Certificates from November 2015 graduation will be made available for collection from The Student Centre from Monday 30 November 2015 onwards.

Please bring photo identification with you upon collection. Alternatively if you wish for another person to collect your certificate on your behalf please provide us with their name via graduation.reg@coventry.ac.uk before your ceremony.

What if my plans change and I realise I can no longer attend my ceremony?

Please inform Academic Registry of any changes to your registration so that we can ensure your certificate is processed correctly.

 

I am not sure if I have any outstanding debts to the University: should I check? 

Yes. Any student who has a financial obligation to the University will not be allowed to attend the graduation ceremony nor to receive their certificate, so you should rectify this at least one month before the ceremony.

Contact Finance
+44 (0) 24 7615 2266
debtenq.fin@coventry.ac.uk

 

How will my name be printed on my Certificate and Diploma Supplement?

Your name will be printed as recorded on the University’s Student Database. However, you will be given the options to change the order in which your name is printed when you register online. If your name is incorrect or you wish to add a middle name you must provide Academic Registry with a copy of your passport or birth certificate and driving license, to enable us to correct your name before the deadline for registration.

IMPORTANT: Please take care when registering your name because we are unable to change this in any way once your certificate and ceremony brochure has been printed.

Contact Academic Registry
graduation.reg@coventry.ac.uk

 

Ceremonies

Where is my graduation ceremony?

All ceremonies will take place in Coventry Cathedral.

How do I order my gown?

Gowns, hoods and hats must be ordered online via the Ede and Ravenscroft website. Note that Ede and Ravencroft have a deadline for ordering gowns of about 10 days before the ceremony.

Where do I collect my tickets and hired gown from?

Tickets and hired gown should be collected from the Old Refectory in Priory Hall on the day of your ceremony. Please bring some photographic ID and your gown hire receipt with you. Please note: Access to Priory Hall will be restricted to Graduands only. Please arrange to join your guests away from this building to avoid congestion. See our campus map on this page for directions.

What happens if I am late for my ceremony?

It is extremely important that you arrive on time for your ceremony. The ticket desk will close 45 minutes before the start time of each ceremony.

The doors to the Cathedral will close 15 minutes before the start time of each ceremony.

If you are delayed for any reason, please telephone the Academic Registry on +44 (0) 24 7765 2200.

Where can I park?

The nearest Coventry City Council car park to the Cathedral is located opposite Coventry Sports Centre on Fairfax Street.

Will I be allowed to sit with my guests? 

No. Seats for graduands are allocated and labelled on the left-hand side of the Cathedral; guests are seated on the right.

How many guests can I bring?

Students who register to attend their graduation ceremony will automatically be allocated 2 guest tickets for their ceremony. We must abide by the Cathedral’s fire regulations which require every guest to be allocated a seat inside the Cathedral. Therefore any child, regardless of age, will require a ticket. If any additional tickets become available we will announce the availability on the schedule page of our website.

The July and November ceremonies will also be shown live on screens in the Square One area of theHub, which is on the University Campus opposite the cathedral, for any guests who do not have tickets for the ceremony. All ceremonies will be streamed live on our website.

Are children allowed to attend the ceremony?

Whilst we do allow well-behaved children to attend, we advise that the ceremony is unsuitable for children under 10 years of age. If a child does attend as a guest, please ensure that they are accompanied by another adult as they will not be allowed to sit with a graduand.

Please note: any child regardless of age will require a ticket to comply with fire regulations in the Cathedral.

How long does each ceremony last?

Each ceremony lasts for approximately one hour. During that time we ask you to switch off all mobile phones, remain in your seats and refrain from eating or drinking to make the ceremony an enjoyable and memorable occasion for all involved.

For the November ceremonies it is advisable to wear warm clothing, as it can be cold in the Cathedral.