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Graduation FAQs

Coventry University Awards

Am I eligible to attend a graduation ceremony?
Students who are expected to be eligible to attend a graduation ceremony will be sent an email to their University email account inviting them to register. This invitation will be sent to all students who are registered on the final year of their course. Those students who have completed their full programme of studies, passed all their assessments and discharged all financial responsibilities to the University, will be included in the graduation ceremony.

If you intend to enrol on a further stage of your course (e.g. a top-up to honours) or your Assessment Board determines that you have not met the requirements of a Coventry University award, you will not be eligible to attend the graduation ceremony this year.

If you are accepting your award and not continuing on your course you must inform both your Faculty Registry and Academic Registry in writing one month before the date of your ceremony.

Contact Academic Registry
graduation.reg@coventry.ac.uk

When do I have to register by?

 Your graduation is the culmination of your studies and is an important event for you.  It is therefore important that you register your attendance for your designated ceremony via NOVA by the deadline given on the website – http://www.coventry.ac.uk/graduation-and-beyond/graduation/coventry-university/. Unfortunately, if you miss that deadline you will have to attend the next appropriate ceremony (see Schedule at the above link) as we are not able to accept any late registrations. So if you want to graduate with the rest of your course, you must make sure that you register in time.

If you are not able to or do not wish to attend a graduation ceremony, you must make sure that the University has your most up to date correspondence address, as that is the address where your certificate will be sent. If you need to change your address, you can do this on SOLAR by no later than the date of your ceremony (for which, see Schedule).

I am not sure if I have any outstanding debts to the University, should I check?
Yes. Any student who has a financial obligation to the University will not be allowed to attend the graduation ceremony nor to receive their certificate, so you should rectify this at least one month before the ceremony.

Contact Finance
+44 (0) 24 7615 2266
debtenq.fin@coventry.ac.uk

Can I still attend if I have an appeal in progress?
If your appeal is still in progress you will not be able to attend the Award Ceremony, as attendance will indicate agreement with the award.

How will my name be printed on my Certificate and Diploma Supplement?
Your name will be printed as recorded on the University’s Student Database. However, you will be given the options to change the order in which your name is printed when you register online.

IMPORTANT:
Please take care and attention when registering your name because we are unable to change this in any way once your certificate and ceremony brochure has been printed.

Ceremonies

Where is my graduation ceremony?
All ceremonies will take place in Coventry Cathedral.

When is my graduation ceremony?
You will be graduating alongside other students from your course. Please check the online schedule to identify which ceremony your course has been allocated to. Whilst it is not possible to join a different ceremony, your award can be conferred in your absence and your certificate posted to you after the event if you cannot attend.

Your certificate will be sent to your correspondence address in an A4 envelope, by standard post, within 3 weeks of your graduation ceremony. Please allow up to an additional 2 weeks for delivery to a UK address / up to an additional 6 weeks for delivery to an address outside of the UK. Should you wish to change your correspondence address or have any further queries please contact Academic Registry by emailing us on graduation.reg@coventry.ac.uk.You have the option of purchasing tracked delivery through DHL which must be ordered before your graduation by visiting http://www.coventry.ac.uk/life-on-campus/the-university/key-information/registry/qualifications-certificates-and-transcripts/graduation-certificate/

Alternatively you may register to collect your certificate after the graduation. Certificates from April 2015 graduation will be made available for collection from The Student Centre from Monday 20th April 2015 onwards.

See our 2015 schedule for dates and timings of ceremonies.

How do I order my gown?

Gowns, hoods and hats must be ordered online via the Ede and Ravenscroft website www.gownhire.co.uk 

Please note:  Ede and Ravencroft have a deadline for ordering gowns which takes effect approximately 10 days before the ceremony and if you miss that deadline you must contact Ede and Ravencroft directly, as Coventry University cannot provide gowns.

Where do I collect my tickets/gown hire from?
Tickets and gown hire should be collected from the Old Refectory in Priory Hall on the day of your ceremony. Please bring some photographic ID and your gown hire receipt with you.
Please note: Access to Priory Hall will be restricted to Graduands only. Please arrange to join your guests away from this building to avoid congestion.

What if my plans change and I realise I can no longer attend my ceremony?
Please inform Academic Registry of any changes to your registration so that we can ensure your certificate is processed correctly.

Where can I park?
The nearest Coventry City Council car park to the Cathedral is located opposite Coventry Sports Centre on Fairfax Street.

What happens if I am late for my ceremony?
It is extremely important that you arrive on time for your ceremony. The ticket desk will close 45 minutes before the start time of each ceremony.

The doors to the Cathedral will close 15 minutes before the start time of each ceremony.

If you are delayed for any reason, please telephone the Academic Registry +44 (0) 24 77652200

Coventry Cathedral

Do I need to register if I am not attending my ceremony?
Yes. You must register online even if you wish your degree to be conferred in absentia. Your certificate will be sent to your correspondence address in an A4 envelope, by standard post, within 3 weeks of your graduation ceremony. Please allow up to an additional 2 weeks for delivery to a UK address / up to an additional 6 weeks for delivery to an address outside of the UK. Should you wish to change your correspondence address or have any further queries please contact Academic Registry by emailing us on graduation.reg@coventry.ac.uk.You have the option of purchasing tracked delivery through DHL which must be ordered before your graduation by visiting http://www.coventry.ac.uk/life-on-campus/the-university/key-information/registry/qualifications-certificates-and-transcripts/graduation-certificate/

Will I be allowed to sit with my guests?
No. Seats for graduands are allocated and labelled on the left-hand side of the Cathedral; guests are seated on the right.

How long does each ceremony last?
Each ceremony lasts for approximately one hour. During that time we ask you to switch off all mobile phones, remain in your seats and refrain from eating or drinking to make the ceremony an enjoyable and memorable occasion for all involved.

(For the November ceremonies it is advisable to wear warm clothing, as it can be cold in the Cathedral.)

How many guests can I bring?

Students who register to attend their graduation ceremony will automatically be allocated 2 guest tickets for their ceremony. We must abide by the Cathedral’s fire regulations which require every guest to be allocated a seat inside the Cathedral. Therefore any child, regardless of age, will require a ticket.If any additional tickets become available we will announce the availability on our website http://www.coventry.ac.uk/graduation-and-beyond/graduation/coventry-university/graduation-schedule/ and they will be allocated via graduation.reg@coventry.ac.uk on a first come first served basis.The July and November ceremonies will also be shown live on screens in the Square One area of the Hub, which is on the University Campus, opposite the cathedral, for any guests who do not have tickets for the ceremony. All ceremonies can be viewed live on our website http://www.coventry.ac.uk/graduation-and-beyond/graduation/coventry-university/graduation-live/ 

Are children allowed to attend the ceremony?

Whilst we do allow well-behaved children to attend, we advise that the ceremony is unsuitable for children under 10 years of age. If a child does attend as a guest, please ensure that they are accompanied by another adult as they will not be allowed to sit with a graduand.

Please note: any child regardless of age will require a ticket to comply with fire regulations in the Cathedral.