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Working with Coventry University

Working at Coventry University

Coventry University is a diverse and exciting place to work and we share the enthusiasm of our staff and students to be the best at whatever they choose to do. As one of the City’s biggest employers, we offer some impressive benefits for our staff and are committed to delivering the very best opportunities. We have a comprehensive training, personal and professional development programme that provides our employees with the skills to enhance their performance in the workplace and grow in their careers. There are pension schemes, a generous holiday allowance and flexible working opportunities as well as lifestyle benefits including childcare vouchers, discounted membership to the £4 million sports and recreation centre and schemes such as Cycle to Work and the CU Car Share initiative.

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Online book store and book credits

As part of our No Hidden Extras policy, Coventry University has entered into an agreement with the John Smith’s Group to help support students with the essential reading for their studies. Students entitled to ‘No Hidden Extras’ may be issued with book credits to use on the John Smith's Group website (to be released shortly) for the purchase of books or eBooks on Coventry University reading lists only. Credits are only valid for the duration of your current course stage and cannot be rolled over to the following year.

Coventry University’s relationship with the John Smith’s Group to enable students to obtain academic books using credit provided by Coventry University should not be taken as an endorsement of any particular books (or other products) that may be available for purchase, or of any offer made to students by the John Smith’s Group, through the John Smith's Group website. Students are of course free to purchase any reading materials (or other products) through the John Smith's Group website although they will not be able to use the credit provided by Coventry University for these transactions.  

The John Smith’s Group will report to Coventry University on what books or eBooks have been purchased using credit supplied. It will not be possible to identify individuals from this information. The John Smith’s Group will not share data with Coventry University about your personal orders. You will need to liaise with John Smith’s about all queries relating to any orders made, whether or not payment is made by credit made available by Coventry University.

 

Who can use the Online Book Store?

Anyone in Coventry University can register to use the John Smith’s Online Book Store supplied for Coventry University.  Book credits will only be issued to undergraduate degree students on courses which are entitled to book vouchers/credits, provided they meet the eligibility criteria for ‘No Hidden Extras’.

 

Eligibility for No Hidden Extras

Who is eligible for No Hidden Extras?

Students who commenced an undergraduate degree course advertising ‘No Hidden Extras’ in September 2012 or later and who are paying the fee levels set for new students for 2016 will be eligible. The John Smith’s Group will email you with details of how to register to claim your credits if you are entitled. They will also email details of how many No Hidden Extra credits you have been issued with.

Students who are paying lower fees because they commenced their studies prior to September 2012 or have been classed as being in continuing higher education prior to this date are not eligible. 

Students studying Continuing Professional Development qualifications are not eligible. 

Students who are Fee Exempt, such as incoming Erasmus students, are not eligible.

Students on courses which are externally funded, such as Department of Health funded courses, are not eligible.

Am I eligible if I am Direct Entry?

Students who are Direct Entry to Stage 2 or 3 of an undergraduate degree course advertising ‘No Hidden Extras’ and who are paying the fee levels set for new students for 2016 will be entitled to the same items as other students on the same course and stage, provided they meet the other criteria for eligibility (see above).

Am I eligible if I am an EU student?

Yes, where ‘No Hidden Extras’ is advertised, it applies to EU students, as long as the other eligibility conditions are met.(See above.)  Please note that Erasmus students do not pay the new higher level fees and are therefore not eligible for No Hidden Extras. 

Am I eligible if I am an International Student?

Yes, where ‘No Hidden Extras’ is advertised, it applies to International students, as long as the other eligibility conditions are met (see above).

Am I eligible if I am a Postgraduate Student?

No.  At present, ‘No Hidden Extras’ relates to undergraduate degree courses only. However, there are some undergraduate degree courses with an optional route leading to a Masters level qualification and provided you have progressed on the undergraduate degree course it will apply in these cases, as long as the other eligibility criteria have been met. (See above).

Am I eligible if I am a Part-Time Student?

Yes, Part Time students commencing on undergraduate degree programmes from September 2012 and paying the  fee levels (pro rata) set for new students for 2016 are entitled to some ‘No Hidden Extras’ items. What you receive will depend upon your course.  For example courses issuing books will normally issue a proportionate cost in credits/vouchers for purchasing books or eBooks.

Eligibility for Book Credits

Book credits are primarily issued to students on Stage 3 of their course, students who are repeating course stages (as they may be doing a mixture of modules on different levels of the course), or students who are studying part-time (as their choice of modules may vary from year to year making it difficult to plan in advance for specific book bundles).

However, not all courses issue book credits, as in some cases students may be receiving other items tailored to the degree course they are studying. To find out more about the No Hidden Extras for your course, see the Student Portal.

Validity of Book Credits

Book credits are issued for the duration of your current programme of study/course stage for the current year and must be spent by the programme end date for your current course stage. Credits cannot be carried forward to the next year. If you are unsure of the programme end date of your course stage, please check on Solar, where the start and end dates of your programme of study are displayed. Book credit vouchers will expire on the programme end date for your current course stage.  This does not normally include the resit period.

Students who withdraw from their studies, or are excluded, will have their access to use their credits suspended. Students who withdraw within the first 14 calendar days following the course stage commencing may be asked to return books or reimburse Coventry University for any items purchased during this period which cannot be returned.

Students who change course may have their credits amended to reflect the course they are now undertaking. Any credit used to buy books which cannot be returned will not be replaced if a student changes course.

 

 

Use of Book Credits

How do I receive my online book store credits?

If you are entitled to credits on the online book store, you will be emailed with details of how to activate your account on the book store. You will also receive an email telling you how many No Hidden Extra credits you have been issued with. 

These emails will be sent to your University email account which you can access by visiting Microsoft's online signin page and inputting your full email address (your.username@uni.coventry.ac.uk) and corresponding password. If you do not know your University email password, you can reset this by renewing your password online.

If you think you are entitled, but have not received an email from John Smith’s to activate your account, you should first check any spam filters or junk mail folders. Please note that every effort has been made to whitelist the relevant emails to avoid these becoming spam. If items have been marked as junkmail, find the email, right click on it and select “This is not Junk” to ensure that email and all future emails from this site will go straight to your inbox.

If you are unclear whether you are entitled, contact your Faculty Registry for advice.

What information will I need to activate my online book store account?

You will need your student ID number, your email address, your name and the temporary password that John Smith’s will email to you.

What can I use my book credits for?

You will be able to use your book credits for books or eBooks on a Coventry University reading list. The online book store will provide details of reading lists for relevant courses. 

While you will be able to purchase books or eBooks not on the reading list, you will need to fund these yourself. You are advised to choose books on the reading list for the course you are undertaking.

If there is a book which is essential to your studies and which is not on the reading list, please contact your Course Director for advice. He or she may agree to request the book to be added to the course reading list.

What if a book I am advised to read is not on the course reading list?

Course reading lists have been compiled from module reading lists on Resource Lists. If a book is on Resource Lists, it should be on the course reading list on the online book store. If it is has been added after the course reading list has been complied, contact ask-a-librarian.lib@coventry.ac.uk who can arrange to have the course reading list updated.

What if I want to purchase a book or eBook and have insufficient credits?

If you have spent all your book credits, or most of your book credits, and have insufficient credits to purchase further books or eBooks, you will be able to pay the difference in cost between the credit balance remaining and that required to purchase the book you wish to order, or pay for the book yourself. The value of credits allocated is set for each course based upon what other No Hidden Extra items are being provided.

Will someone else be able to add credit to my online book store account?

At present, no. However, the John Smith’s Group is investigating ways in which parents, or others, will be able to purchase vouchers from the online book store which you can use.

Is the online book store secure?

John Smiths’ payment system is via DataCash, who are PCI DSS compliant, so your debit or credit card transactions should be secure. They do not store your credit card details. For further information, see the terms and conditions for this site (when it becomes available).

We advise the following:

  • Choose a password that is different from your University network password, and is something which you will remember and which cannot be easily guessed. You should include upper and lower case and numbers. You are advised to change your password regularly.
  • Never share your username and password with anyone and ensure you log off completely from the web site and your University IT account to avoid others getting access to your details. The web site is set to time out after five minutes of inactivity.
  • Never use publicly accessible equipment, e.g. open access PCs, or publicly accessible and insecure WiFi to access online sites, particularly if you are conducting credit or debit card transactions.
  • Ensure that any equipment you use for online transactions has the latest updates applied and has up to date virus, spyware and malware software to avoid risks.

Coventry University is not responsible for any transactions you undertake directly with John Smith’s online bookstore.

If you believe there has been a security breach, please notify orders.js@johnsmith.co.uk immediately.

 

Ordering books or eBooks

Do I have to spend my credit for the online bookstore on particular titles?

No, you can spend your credit on any of the books or eBooks on the course reading lists. However, if your tutor advises you to purchase a particular book or eBook, there may be benefits to following your tutor’s advice.  Additionally, if you are a Part-Time student or are retaking a course stage you may want to check what other students on your course are being given to ensure you purchase the same materials as those studying the same course and module.

How do I place an order for a book or eBook?

Once you have registered your account, you can place orders by searching for books or eBooks on the Coventry University reading lists and clicking BUY. Clicking MORE will provide you with details of stock availability.  Even if a book is not currently in stock, John Smith’s will endeavour to obtain stock as quickly as possible. 

Once you have purchased the book or eBook, it will be added to your basket.  Clicking on your basket will allow you to complete the transaction. 

You will need to supply a delivery address for delivery of the book(s) and a contact telephone number. Please ensure that you enter details of your delivery address and phone number carefully to avoid any issues or delays. The site will send you an email to your Coventry University email address to confirm the order and will email you when the book has been dispatched.

Further information on ebooks will be provided shortly once the site is released for use.

Are there delivery charges?

Delivery via Royal Mail on books purchased with your book credits is free of charge.  There are charges for delivery on books you purchase yourself.

You can, if you choose, pay yourself to upgrade delivery from second class post to first class or courier.

What if my books don’t arrive?

If your books do not arrive within 3 days of receiving your dispatch notice, you should contact orders.js@johnsmith.co.uk, providing full details of the order number. If you live in a shared dwelling, please be sure to check with other occupants in case they have picked your parcel up by mistake.

The John Smith’s Group will not be able to assist with items which have not been delivered if you fail to advise them within 25 days of the dispatch email being issued.

 

IF STUDENTS ARE FOUND TO MAKE FRAUDULENT CLAIMS FOR LOST BOOKS, THEY MAY BE EXCLUDED FROM THEIR COURSE.

 

What if I receive the wrong book(s)?

If the book you receive is not the one you ordered, contact orders.js@johnsmith.co.uk, to arrange for returning the book for a refund and to get the correct book dispatched.  You must do this within two weeks of receipt in order to get a refund, including the cost of posting. You are advised to send books back via Registered Mail to ensure books are received. Refunds will take one week to process if you have returned via Registered Mail within the two week period. Refunds will only be issued if the book has not been used or damaged in any way.  For further details of John Smith’s refund policy, see the returns policy on their website (once the site becomes available).

What if I accidentally order the wrong book(s)?

You will have two weeks from delivery to return the book(s) to:

Customer Services
John Smith’s Bookshop
112 Burgess Road
Southampton
SO17 1TW

You are advised to return these by registered mail. The John Smith’s Group will refund your credits within a week of receiving books returned by registered mail in the prescribed time period. Your refund will not include the cost of postage in these circumstances.

You may only return unused books.

What if I lose my books, or they are stolen?

Unfortunately, once you use your credit to purchase books and once they have been delivered to the delivery address provided by you they are your responsibility, and no additional credit or replacement books will be provided. However, you can access all course books in the Library, or you can purchase a replacement yourself.

What if I change or transfer to a different course after ordering my books from the online book store?

Books purchased via the online book store can be returned within two weeks of dispatch, provided the books have not been used or damaged in any way. Returns should be arranged with orders.js@johnsmith.co.uk and should be sent via Registered Mail. Refunds will be issued within one week of receipt.

The credit you are allocated may vary for different course stages. As such, the credit you have been allocated will be amended to reflect the entitlement for the course you are now on. 

If you have already used your credits the new balance will reflect books already purchased. 

For the full refunds and returns policy see the returns policy on John Smith's website, once it becomes available.

Is it possible to purchase second hand books from the Online Book Store?

For 2016/17, only new books will be available for purchase.